Sales Support Administration Diplomat Service

Eigen Development; Zaventem; On-site; EUR 40,000 - 55,000; Full time

Job summary

Global Blue is seeking a proactive Merchant & Diplomat Service Support to provide reliable operational and administrative support to Retailers, customers and Sales teams. You will ensure accurate retailer data, timely file preparation, and follow-up on TFS/DTFS while delivering high-quality service.

The role requires fluent French, Dutch and English, a strong eye for detail, and experience in account management or customer service.

Qualifications

• Strong numeracy skills with high attention to detail and accuracy.
• Customer-focused with the ability to provide a professional and positive experience.
• Structured, organized and able to prioritize operational workload.
• Collaborative and proactive in working with Merchant Service, Diplomat Service and Sales teams.
• Reliable in handling confidential, customer and commercial information.

Responsibilities

• Support responsibility; act as a first-line point of contact for customers and coordination with Sales.
• Prepare, maintain and send team files in line with internal processes.
• Assist with data entry and ensure records are up to date.
• Coordinate with retailers and internal services for missing information and follow-up.
• Manage administrative tasks including invoicing and archive management.
• Contribute to projects to improve Global Blue services.

Skills

Numeracy

Customer service

Detail-oriented

Communication skills

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

CRM software

Office systems

Data entry

Job description

Shift4 (NYSE: FOUR) is boldly redefining commerce by simplifying complex payments ecosystems across the world. As the leader in commerce-enabling technology, Shift4 powers billions of transactions annually for hundreds of thousands of businesses in virtually every industry. For more information, visit www.shift4.com.

About Global Blue

Global Blue by Shift4 is the industry leader in Tax Free Shopping solutions, simplifying the tax refund process for international travellers and driving revenue for retailers through a fully integrated commerce experience. As a business partner for the shopping journey, we seamlessly connect shoppers and brands worldwide, powering over 40 million transactions each year. For more information, please visit globalblue.com and shift4.com.

What you will do. A glimpse in your role:

As a Merchant & Diplomat Service Support, you will provide reliable operational and administrative support to the Merchant Service and Diplomat Service teams by acting as a key contact for retailers, customers and the Sales team, ensuring accurate retailer data, timely file preparation, TFS/DTFS follow-up and high-quality service delivery.

Your responsibilities include:

• Support bad debt follow-up, including coordination with retailers and internal services.
• Contact retailers to request missing information, clarify queries and maintain accurate accounting and contact details.
• Prepare, maintain and send Merchant Service team files in line with internal process requirements.
• Support DTF validation and completions based on volume, priority and Merchant Service team workload.
• Assist with retailer settings in office systems and ensure data is complete, accurate and up to date.
• Administrative tasks, handling customer requests by telephone, support, handling mail and invoicing and coordination towards customers.
• First-line point of contact and support for customers and coordination to partners in respect to operational tasks and follow-up of after-sales and complaint handling and assist with settings in our office system.
• Contract drafting, archive and management, maintenance of the administration system.
• Involved in projects to improve the Global Blue services.
• Sort TFF forms, prepare boxes for shipment and ensure records are handled accurately.
• Provide day-to-day administrative support to Diplomat Service activities, including customer/retailer queries and coordination with Sales.

Every action has an impact. You will make a difference here if you are:

• Strong in numeracy skills with high attention to detail and accuracy.
• Customer-focused with the ability to provide a professional and positive experience.
• Structured, organized and able to prioritize operational workload.
• Collaborative and proactive in working with Merchant Service, Diplomat Service and Sales teams.
• Reliable in handling confidential, customer and commercial information.

Key competencies to empower your journey. You’ll drive towards success if you have:

• Fluent in French, Dutch and English.
• Strong customer-facing, interpersonal, verbal and written communication skills.
• Good time management, prioritization and follow-up skills.
• Experience with Microsoft Office, CRM software, office systems and accurate data entry.
• Ability to work with operational records, retailer settings and process documentation.
• Comfortable coordinating across teams and following up on open operational items.
• Retail, commercial operations or customer service experience preferred.
• High school diploma or equivalent education required.
• Minimum of 4 years’ experience in account management, customer service, administrative support or operations, ideally within FMCG, retail or financial services.
• Experience in merchant/retailer support or back-office operations is an advantage.

Join our team

Join our team and contribute to delivering excellent support to retailers, customers and internal stakeholders while helping improve Merchant and Diplomat Service operations and the overall Global Blue customer experience.

Submit applications only through official Global Blue channels. We do not use any third-party services or platforms for recruitment.

Always verify emails or LinkedIn messages. Ensure communications come from official @globalblue.com addresses or certified Global Blue recruiters/employees.

We will never ask for payment or personal financial information during the hiring process. If anyone requests this, it is a scam—report it immediately.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.