Project Support Officer - SAP & Document Control

Engiflex; Olen; Sur place; EUR 40 000 - 56 000; Plein temps

Résumé du poste

Engiflex in Olen, Belgium is seeking a well-organised Project Administrative Assistant / Project Support Officer to provide day-to-day admin support in a technical project environment.

The role focuses on operational project administration, including purchasing support, SAP follow-up, time registration processing, document control and coordination with internal stakeholders and external EPCM partners. On-site presence is required, with potential for remote work after onboarding.

Responsabilités

• Follow up purchasing activities, purchase orders and invoices in SAP and SAP Ariba.
• Verify timecards and process time registrations in SAP for project staff and external partners.
• Coordinate administrative activities with internal teams and EPCM partners.
• Manage project documentation, including As Built files, folder structures and information flows.
• Prepare planning overviews, monitor action lists and follow up on missing input.
• Collect, register, analyse and verify project-related information in systems such as SAP and Planisware.
• Support the project team with meetings, minutes, communication, travel arrangements and backup administrative assistance.

Description du poste

Tasks and responsibilities

For a project engineering team in Olen, we are looking for a well-organised Project Administrative Assistant / Project Support Officer to provide day-to-day administrative support in a technical project environment.

This role is focused on operational project administration, with emphasis on purchasing support, SAP follow-up, time registration processing, document control and coordination with internal stakeholders and external EPCM partners. The position is primarily administrative and does not require an engineering background.

• Follow up purchasing activities, purchase orders and invoices in SAP and SAP Ariba.
• Verify timecards and process time registrations in SAP for project staff and external partners.
• Coordinate administrative activities with internal teams and EPCM partners.
• Manage project documentation, including As Built files, folder structures and information flows.
• Prepare planning overviews, monitor action lists and follow up on missing input.
• Collect, register, analyse and verify project-related information in systems such as SAP and Planisware.
• Support the project team with meetings, minutes, communication, travel arrangements and backup administrative assistance.

Location

The assignment is based on site in Olen.

Full on-site presence is required during onboarding and training to become familiar with the team, systems and internal processes. After a successful onboarding period, remote work may be possible in agreement with the manager.