Project Support Officer - SAP & Document Control (Freelance possible)

EngiFlex BV; Olen; Hybride; EUR 35 000 - 52 000; Plein temps

Avantages offerts par ce poste

Company car

Education budget for training

Career plan and development

Résumé du poste

EngiFlex BV in Olen seeks an organised Project Administrative Assistant to provide day-to-day administrative support in a technical project environment. The role emphasizes purchasing support, SAP follow-up, time registrations, document control and coordination with internal teams and EPCM partners.

You will work in a primarily administrative capacity, with no required engineering background, and contribute to efficient project operations in a growing Belgian SME.

Qualifications

• Minimum 5 years of relevant administrative experience in project support or similar.
• Experience in a technical project environment.
• Understanding of purchase orders, invoices, approval flows and admin processes.

Responsabilités

• Follow up purchasing activities, purchase orders and invoices in SAP and SAP Ariba.
• Verify timecards and process time registrations in SAP for project staff and external partners.
• Coordinate administrative activities with internal teams and EPCM partners.
• Manage project documentation, including As Built files, folder structures and information flows.
• Prepare planning overviews, monitor action lists and follow up on missing input.
• Collect, register, analyse and verify project information in SAP and Planisware.
• Support project team with meetings, minutes, travel arrangements and backup administrative assistance.

Connaissances

Organised

Administrative support

Documentation management

Time registration

SAP

SAP Ariba

SharePoint

MS Office

Communication

Teamwork

Outils

SAP

Planisware

SAP Ariba

SharePoint

Description du poste

Tasks and responsibilities

For a project engineering team in Olen, we are looking for a well-organised Project Administrative Assistant / Project Support Officer to provide day-to-day administrative support in a technical project environment.

This role is focused on operational project administration, with emphasis on purchasing support, SAP follow-up, time registration processing, document control and coordination with internal stakeholders and external EPCM partners. The position is primarily administrative and does not require an engineering background.

• Follow up purchasing activities, purchase orders and invoices in SAP and SAP Ariba.
• Verify timecards and process time registrations in SAP for project staff and external partners.
• Coordinate administrative activities with internal teams and EPCM partners.
• Manage project documentation, including As Built files, folder structures and information flows.
• Prepare planning overviews, monitor action lists and follow up on missing input.
• Collect, register, analyse and verify project-related information in systems such as SAP and Planisware.
• Support the project team with meetings, minutes, communication, travel arrangements and backup administrative assistance.

Your profile

• You have at least 5 years of relevant experience in administrative support, project administration, purchasing support or project support.
• You have experience working in a technical project environment.
• You understand purchase orders, invoices, approval flows and administrative processes in practice.
• You have experience with Document Management Systems; knowledge of SharePoint is a strong plus.
• You are comfortable with Microsoft Office, especially Outlook, SharePoint, Word and Excel.
• Experience with SAP is a strong advantage; SAP Ariba is a plus.
• You work accurately with administrative data, time registrations, purchase-order information and invoice details.
• You are practical, hands-on and service-oriented.
• You are well organised and able to handle multiple administrative priorities at the same time.
• You are detail-oriented, reliable and attentive to project priorities.
• You take ownership and follow up tasks until completion.
• You proactively request missing input, monitor actions and escalation when needed.
• You communicate clearly and professionally with internal and external stakeholders.
• You feel comfortable in an international, multidisciplinary project environment.
• You are a team player who can also work independently within agreed procedures.
• Experience working according to documented procedures, approval workflows and audit-trail requirements is considered an asset.
• You are fluent in Dutch, both spoken and written.
• You are fluent in English, both spoken and written.

Location

The assignment is based on site in Olen.

Full on-site presence is required during onboarding and training to become familiar with the team, systems and internal processes. After a successful onboarding period, remote work may be possible in agreement with the manager.

Offer

You will be part of a growing Belgian SME where initiative and personal development are encouraged. We will provide you with an enjoyable work environment with fun colleagues. We will work out a career plan with you, with attention and a budget for extra education/certification. You can count on an attractive salary, supplemented with extra-legal benefits, including a company car.
(Freelance is also possible)