Project Support Officer - SAP & Document Control (Freelance possible)

EngiFlex; Olen; Sur place; EUR 42 000 - 55 000; Plein temps

Avantages offerts par ce poste

Company car

Résumé du poste

EngiFlex is seeking a well-organised Project Administrative Assistant / Project Support Officer for its Olen project engineering team. The role focuses on day‑to‑day administrative tasks within a technical project environment, including purchasing support, SAP follow‑up, time registrations, document control and coordination with stakeholders.

The position is on site in Olen, with on‑boarding involving full on‑site presence.

Qualifications

• At least 5 years of relevant experience in administrative support, project administration or similar roles.
• Experience in a technical project environment preferred.
• Understanding of purchase orders, invoices and approval workflows.
• Experience with Document Management Systems; SharePoint is a plus.

Responsabilités

• Follow up purchasing activities, purchase orders and invoices in SAP and SAP Ariba.
• Verify timecards and process time registrations in SAP for project staff and external partners.
• Coordinate administrative activities with internal teams and EPCM partners.
• Manage project documentation, including As Built files and folder structures.
• Prepare planning overviews, monitor action lists and follow up on input.
• Register and verify project-related information in SAP and Planisware.
• Provide meeting support, take minutes, handle travel arrangements and provide backup administrative assistance.

Connaissances

Administrative support

Project administration

Purchasing support

Time registrations

Document management

Communication

Attention to detail

Team player

Outils

SAP

SAP Ariba

Planisware

SharePoint

Microsoft Office

Description du poste

Tasks and responsibilities

For a project engineering team in Olen, we are looking for a well-organised Project Administrative Assistant / Project Support Officer to provide day‑to‑day administrative support in a technical project environment.

This role is focused on operational project administration, with emphasis on purchasing support, SAP follow‑up, time registration processing, document control and coordination with internal stakeholders and external EPCM partners. The position is primarily administrative and does not require an engineering background.

• Follow up purchasing activities, purchase orders and invoices in SAP and SAP Ariba.
• Verify timecards and process time registrations in SAP for project staff and external partners.
• Coordinate administrative activities with internal teams and EPCM partners.
• Manage project documentation, including As Built files, folder structures and information flows.
• Prepare planning overviews, monitor action lists and follow up on missing input.
• Collect, register, analyse and verify project-related information in systems such as SAP and Planisware.
• Support the project team with meetings, minutes, communication, travel arrangements and backup administrative assistance.

Your profile

• You have at least 5 years of relevant experience in administrative support, project administration, purchasing support or project support.
• You have experience working in a technical project environment.
• You understand purchase orders, invoices, approval flows and administrative processes in practice.
• You have experience with Document Management Systems; knowledge of SharePoint is a strong plus.
• You are comfortable with Microsoft Office, especially Outlook, SharePoint, Word and Excel.
• Experience with SAP is a strong advantage; SAP Ariba is a plus.
• You work accurately with administrative data, time registrations, purchase‑order information and invoice details.
• You are practical, hands‑on and service‑oriented.
• You are well organised and able to handle multiple administrative priorities at the same time.
• You are detail‑oriented, reliable and attentive to project priorities.
• You take ownership and follow up tasks until completion.
• You proactively request missing input, monitor actions and elevate when needed.
• You communicate clearly and professionally with internal and external stakeholders.
• You feel comfortable in an international, multidisciplinary project environment.
• You are a team player who can also work independently within agreed procedures.
• Experience working according to documented procedures, approval workflows and audit‑trail requirements is considered an asset.
• You are fluent in Dutch, both spoken and written.
• You are fluent in English, both spoken and written.

Location

The assignment is based on site in Olen.

Full on‑site presence is required during onboarding and training to become familiar with the team, systems and internal processes. After a successful onboarding period, remote work may be possible in agreement with the manager.

Offer

You will be part of a growing Belgian SME where initiative and personal development are encouraged. We will provide you with an enjoyable work environment with fun colleagues. We will work out a career plan with you, with attention and a budget for extra education/certification. You can count on an attractive salary, supplemented with extra‑legal benefits, including a company car. (Freelance is also possible)