Procurement Officer

De Smet S.A. - Engineers and Contractors SA; Mont-Saint-Guibert; On-site; EUR 65,000 - 90,000; Full time

Job summary

De Smet Engineers & Contractors (DSEC) is seeking a Procurement Officer to manage procurement on EPC and EPCM projects, overseeing sourcing, tendering and supplier negotiations throughout the project lifecycle.

You will collaborate with Engineering, Project Management and Construction teams to ensure procurement activities align with schedules and budget, while administering ERP-based purchase orders and documentation across projects.

Qualifications

• Bachelor's or Master's degree in Engineering, Supply Chain, Procurement, Business Administration or equivalent.

Responsibilities

• Procurement Execution: manage requisition to PO award; prepare and issue Call for Tenders; coordinate tendering with engineering and project teams; evaluate offers and participate in clarifications; conduct negotiations; prepare bid evaluations; issue POs and subcontract agreements; ensure alignment with schedules and budgets.

Skills

French

English

Negotiation

Organizational skills

Multitasking

Proactive mindset

Autonomous

Communication

Teamwork

Hands-on

Education

Bachelor's or Master's degree in Engineering, Supply Chain, Procurement, Business Administration

Tools

Microsoft Dynamics 365

Microsoft Excel

Microsoft Office

Document management systems

Incoterms

FIDIC contracts (adv)

Job description

De Smet Engineers & Contractors (DSEC) provides the industry with general contracting services as anindustrial integratorfrom project management (EPCM) to full turnkey construction (EPC) via Conceptual Engineering.

DSEC has an established reputation asprocess integrator, specializing in the agro-industrial fields such as Sugar,Edible Vegetable Oil & Proteins,Biofuels, Bio Based Products & Agro nutrients. It is a world-class provider of Engineering, Procurement and Construction services under a single point responsibility.

To support his Procurement Department, DSEC is looking for a Procurement Officer.

Position Overview

As Procurement Officer, you will be responsible for managing procurement activities on industrial projects executed under EPC and EPCM delivery models.

The role covers both the commercial and administrative aspects of procurement. You will manage sourcing, tendering and supplier negotiations while ensuring the proper administration, documentation and traceability of procurement activities throughout the project lifecycle.

Working closely with Engineering, Project Management, Construction and Contract Management teams, you will contribute to the successful execution of projects involving industrial equipment, packages and construction works.

Key Responsibilities

• Procurement Execution

  • Manage the complete procurement cycle from requisition to purchase order award.

  • Prepare and issue Call for Tenders (CFT).

  • Coordinate tendering activities with engineering and project teams.

  • Evaluate commercial offers and participate in technical-commercial clarifications.

  • Conduct commercial negotiations with suppliers and subcontractors.

  • Prepare bid evaluations and recommendations for award.

  • Issue purchase orders and subcontract agreements.

  • Ensure procurement activities remain aligned with project schedules and budgets.

• Equipment & Subcontract Procurement

  • Procure industrial equipment and packages such as process equipment, package systems, electrical equipment and instrumentation.

  • Source and procure construction and installation subcontractors.

  • Identify alternative suppliers to improve competitiveness and reduce risk.

• Contract and Commercial Management

  • Review commercial and contractual terms and conditions.

  • Support contract negotiations and contract administration.

  • Participate in the management of change orders and contract amendments.

  • Identify contractual and commercial risks.

  • Contribute to claims prevention through proper documentation and contract follow-up.

• Procurement Administration & Documentation

  • Creation and administration of Purchase Orders within the ERP system.

  • Follow-up of supplier and subcontractor requests.

  • Maintenance of vendor records and supplier databases.

  • Maintenance of procurement templates, standard documents and departmental records.

  • Management of procurement documentation and document control activities.

  • Tracking of supplier deliverables and contractual documentation.

  • Ensuring procurement files are complete, auditable and compliant with company procedures and client requirements.

  • Supporting project reporting and procurement status updates.

  • Processing receipts of goods and services in the ERP system.

  • Monitoring purchase order status, invoicing status and supplier documentation.

  • Supporting the resolution of invoice discrepancies and procurement-related administrative issues.

Qualifications

• Education

  • Bachelor's or Master's degree in Engineering, Supply Chain, Procurement, Business Administration or equivalent.

• Experience

  • 5 to 10 years of procurement experience.

  • Experience within an engineering company, industrial environment, EPC or EPCM organization.

  • Experience purchasing industrial equipment and construction services.

  • Experience working with international suppliers and subcontractors.

  • Familiarity with procurement administration and document management processes.

• Technical Skills

  • Good understanding of procurement processes in project environments.

  • Ability to read and work with technical documentation.

  • Knowledge of commercial and contractual principles.

  • Experience with ERP systems, preferably Microsoft Dynamics 365.

  • Strong proficiency in Microsoft Excel and the Microsoft Office suite.

  • Familiarity with document management systems.

  • Knowledge of Incoterms and international procurement practices.

  • Knowledge of FIDIC contracts is considered an advantage.

• Languages

  • French and English

• Soft Skills

  • Strong negotiation skills.

  • Excellent organizational skills and attention to detail.

  • Ability to manage multiple priorities simultaneously.

  • Proactive and solution-oriented mindset.

  • Autonomous and rigorous approach to work.

  • Strong communication and interpersonal skills.

  • Team player capable of working in multidisciplinary project teams.

  • Dynamic, practical and hands-on attitude.

  • Ability to work effectively under project deadlines and changing priorities.