People Experience & HR Admin Lead

RetailSonar; Oost-Vlaanderen; On-site; EUR 30,000 - 46,000; Full time

Benefits offered by this job

Semester-based bonus

Team events and international trips

Strong work-life balance focus

Job summary

RetailSonar Ghent is looking for an Office & admin officer who combines HR administration with a people-first mindset. You will manage payroll, fleet, onboarding, and office operations, while enhancing employee experience with a hands-on approach.

You will coordinate Belgium, the Netherlands, France and Germany payroll, maintain HR files, handle onboarding logistics, and organise team events in a collaborative environment that values a welcoming workplace and strong culture.

Qualifications

• Bachelor’s or Master’s degree in Office Management, HR Management, Business Management or related field.
• First experience in HR administration, payroll, office management or a similar role is a strong advantage.
• Excellent eye for detail and ability to deliver accurate work.

Responsibilities

• Coordinate payroll for Belgium, the Netherlands, France and Germany with external payroll partners.
• Keep employee files, contracts and HR documentation accurate and up to date.
• First point of contact for practical HR questions and requests, such as parental leave.
• Coordinate onboarding logistics, including documentation, accounts, laptops and insurance.
• Manage company car fleet and guide employees through car selection or changes.
• Run day-to-day office operations, arrange supplies, facilities requests and travel when needed.
• Organise team events, afterworks, dinners, BBQs and teambuilding activities.

Skills

Dutch (fluent)

English (fluent)

Proactive

Education

Bachelor's or Master's degree in Office Management

Job description

RetailSonar Ghent is looking for an Office & admin officer who combines HR administration with a people-first mindset. You will manage payroll, fleet, onboarding, and office operations, while enhancing employee experience with a hands-on approach.

You will coordinate Belgium, the Netherlands, France and Germany payroll, maintain HR files, handle onboarding logistics, and organise team events in a collaborative environment that values a welcoming workplace and strong culture.