HR & admin officer

RetailSonar; Oost-Vlaanderen; On-site; EUR 30,000 - 46,000; Full time

Benefits offered by this job

Semester-based bonus

Team events and international trips

Strong work-life balance focus

Job summary

RetailSonar Ghent is looking for an Office & admin officer who combines HR administration with a people-first mindset. You will manage payroll, fleet, onboarding, and office operations, while enhancing employee experience with a hands-on approach.

You will coordinate Belgium, the Netherlands, France and Germany payroll, maintain HR files, handle onboarding logistics, and organise team events in a collaborative environment that values a welcoming workplace and strong culture.

Qualifications

• Bachelor’s or Master’s degree in Office Management, HR Management, Business Management or related field.
• First experience in HR administration, payroll, office management or a similar role is a strong advantage.
• Excellent eye for detail and ability to deliver accurate work.

Responsibilities

• Coordinate payroll for Belgium, the Netherlands, France and Germany with external payroll partners.
• Keep employee files, contracts and HR documentation accurate and up to date.
• First point of contact for practical HR questions and requests, such as parental leave.
• Coordinate onboarding logistics, including documentation, accounts, laptops and insurance.
• Manage company car fleet and guide employees through car selection or changes.
• Run day-to-day office operations, arrange supplies, facilities requests and travel when needed.
• Organise team events, afterworks, dinners, BBQs and teambuilding activities.

Skills

Dutch (fluent)

English (fluent)

Proactive

Education

Bachelor's or Master's degree in Office Management

Job description

Do you love creating structure, making sure everything is taken care of down to the smallest detail, and helping people have a great experience at work?

We are looking for an Office & admin officer located in our Ghent office who enjoys combining accurate HR administration with a strong people focus. You will be the person who keeps many of the practical aspects of working at RetailSonar running smoothly: from payroll and fleet management to onboarding, office organisation, employee happiness and team events. It is a varied role with a lot of ownership, plenty of contact with colleagues across the company and the opportunity to make a visible difference in their day-to-day experience.

What you will do

Your role combines HR administration, payroll, fleet management, office management and employee experience. You will have a varied set of responsibilities and plenty of contact with colleagues across the organisation.

You make sure our people administration runs smoothly and accurately from onboarding onwards.

You will:

• Coordinate payroll for Belgium, the Netherlands, France and Germany together with our external payroll partners.
• Keep employee files, contracts and HR documentation accurate and up to date.
• Be the first point of contact for employees regarding practical HR questions and requests, such as parental leave and other absences.
• Coordinate the practical side of onboarding, including documentation, accounts, laptops and insurance.
• Manage our company car fleet and guide employees through the process of selecting or changing their company car.

Office & employee experience

You make sure our office is well organised, welcoming and a great place to work.

You will:

• Take care of the day-to-day running of the office, from office supplies and coffee to facilities and practical requests.
• Coordinate with suppliers, the building owner and other external partners.
• Arrange business travel when needed.
• Keep the office organised, tidy and aligned with the RetailSonar vibe.
• Organise team events, afterworks, dinners, BBQs and teambuilding activities.
• Bring forward ideas that strengthen employee happiness, connection and our office culture.

About you

You are someone who notices the details others may overlook. You like things to be correct, organised and well thought through, but at the same time you genuinely enjoy working with people and helping them.

You will probably recognise yourself in the following:

• You have a Bachelor’s or Master’s degree, preferably in Office Management, HR Management, Business Management or a related field.
• A first experience in HR administration, payroll, office management or a similar role is a strong advantage.
• You have an excellent eye for detail and take pride in delivering accurate work.
• You enjoy bringing structure and keeping track of several topics at the same time.
• You are proactive and do not wait for someone to tell you what needs to happen next.
• You enjoy helping colleagues and want to contribute to a positive employee experience.
• You are comfortable taking ownership and working independently.
• You have an interest in employment legislation and HR administration. Knowledge of Belgian social legislation is an advantage, and you are motivated to broaden your knowledge across the Netherlands, France and Germany.
• You communicate fluently in Dutch and English. Knowledge of French is a plus.
• You enjoy thinking about how processes, the office environment and our company culture can continuously be improved.

Why RetailSonar?

This role gives you the opportunity to become involved in many different aspects of a growing international company.

You can expect:

• A highly varied role combining HR, payroll, office management, employee experience and events.
• A lot of ownership and responsibility, while having the support of your colleagues when you need it.
• Direct contact with the whole organisation, making your impact very visible.
• The opportunity to learn about payroll and HR administration across Belgium, the Netherlands, France and Germany.
• A competitive salary package, complemented by a semester-based team and individual bonus.
• A young, international and ambitious team working together on innovative solutions.
• A strong focus on work-life balance and creating a workplace where people enjoy coming to work.
• Personal coaching and development opportunities that allow you to explore your interests and grow within the role.
• Regular team events, activities and international trips.
• A company where being a Great Place to Work is not just a label, but something we actively invest in.

Sounds like you?

If you are someone who loves bringing structure, takes pride in getting the details right and enjoys taking care of the people around you, we would love to meet you.

At RetailSonar, you will not simply manage an office or process administration. You will help create an environment where people can do their best work and enjoy doing it.