Payroll Officer

Barry Callebaut Group; Lebbeke; On-site; EUR 42,000 - 54,000; Full time

Job summary

Barry Callebaut Group is seeking a Payroll Officer to join the HR Operations Team in Belgium. You will support payroll for around 1,600 employees, focusing on the Halle production site, and collaborate with the social secretariat and stakeholders to ensure compliant payroll execution.

The role requires a Bachelor’s degree or equivalent, 3+ years in payroll, and strong knowledge of Belgian social legislation. Proficiency in Dutch, French, and English is essential.

Qualifications

• Bachelor’s degree or equivalent through experience.
• Minimum 3 years of experience in payroll, preferably in an industrial environment or social secretariat.
• Strong knowledge of Belgian social legislation is required.
• Advanced MS Office skills, including Excel.
• Native-level Dutch or French, with excellent proficiency in Dutch, French, and English.

Responsibilities

• Manage end-to-end monthly payroll in collaboration with the social secretariat.
• Process and maintain time registration data in Atoss.
• Ensure accurate and timely salary payments.
• Maintain interfaces between HR systems (SuccessFactors, eBlox).
• Maintain employee personnel files and records.
• Process data changes, onboarding, and offboarding activities.
• Prepare and maintain HR KPI reporting.
• Be the primary payroll contact for employees and social documentation.
• Coordinate with social partners and internal stakeholders on payroll matters.
• Ensure compliance with social legislation and HR policies.

Skills

Payroll processing

Belgian payroll legislation

MS Excel advanced

Time registration systems

Dutch/French/English language

Education

Bachelor's degree or equivalent

Tools

Atoss

SuccessFactors

eBlox

Job description

About The Role

As a Payroll Officer, you will join the HR Operations Team responsible for delivering accurate and efficient HR services to approximately 1,600 employees across Belgium. With a dedicated focus on blue-collar employees at the Halle production site, you will ensure the timely and compliant execution of payroll activities while supporting employee lifecycle administration, HR systems management, and reporting. This role works closely with employees, line managers, the social secretariat, and other key stakeholders to maintain a high level of service and compliance.

Key Responsibilities Include

• Manage the end-to-end monthly payroll process in close collaboration with the social secretariat
• Process and maintain time registration data within Atoss
• Ensure accurate and timely salary payments for employees
• Manage interfaces between HR systems, including SuccessFactors and eBlox
• Maintain and update employee personnel files and records
• Process employee data changes, onboarding, and offboarding activities
• Prepare and maintain HR KPI reporting
• Act as the primary contact for payroll-related employee questions and social documentation
• Coordinate with social partners and internal stakeholders on payroll-related matters
• Ensure compliance with social legislation and internal HR policies and procedures

About You

• Bachelor’s degree or equivalent through experience is required
• Minimum 3 years of experience in a similar payroll position, preferably within an industrial environment or social secretariat
• Strong knowledge of Belgian social legislation is required
• Advanced MS Office skills, including strong Excel knowledge
• Knowledge of time registration systems is considered an advantage
• Native-level Dutch or French, with excellent professional proficiency in Dutch, French, and English

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.