Payroll Specialist

MadisonUnderwood; Brussel Hoofdstad; On-site; EUR 55,000 - 75,000; Full time

Job summary

A leading payroll services provider in Belgium is seeking a Senior Payroll Officer to manage payroll processing for a diverse workforce. The successful candidate will have at least 5 years of experience in payroll for white-collar employees and possess a strong understanding of multi-national social legislation. Proficiency in English, French, and Dutch is required, alongside exceptional communication and problem-solving skills. This position offers the chance to work in a dynamic and international environment.

Qualifications

• Minimum 5 years of experience in payroll processing for white-collar employees.
• Thorough knowledge of social legislation relevant to multiple countries.
• Experience in flexible-income plan implementation is an asset.

Responsibilities

• Accurately process salaries and manage social secretariats.
• Calculate tax payments and bonuses.
• Prepare monthly payroll reconciliations and follow-ups.
• Handle HR administration for employee lifecycle events.
• Ensure compliance with social legislation across countries.
• Roll out flexible income plans for employees.

Skills

Payroll processing

Knowledge of social legislation

Communication skills

Problem-solving

Project implementation

Excel proficiency

Fluent in English

Fluent in French

Fluent in Dutch

Job description

Your experience in payroll will be essential to ensure a smooth payroll processing for our 500 (white-collar) employees at our headquarters based in Belgium as well as at our branches in France, Germany, Italy, the UK, the Netherlands, Poland and Czech Republic.

As a Payroll Specialist you will execute varied tasks:

• You will accurately and punctually pay and process salaries, together with the social secretariats.
• You will calculate advance tax payments and bonuses, take care of DmfA (multifunctional declaration), NSSO declarations, form 325 and fiscal sheets (Belcotax).
• You will prepare monthly payroll reconciliations and ensure post-payroll follow-up.
• You will ensure the HR administration for the employee life cycle (in case of sickness, occupational accidents, information sheets, in case of termination of employment) and for insurance policies, sickness, meal vouchers, etc.
• You will inform your colleagues and help them with all their questions about the social legislation of the countries in which we operate.
• You will ensure the roll-out of a flexible-income plan (cafeteria plan) in which employees can design their package of fringe benefits themselves.
• You will monitor employees with a special tax status.
• You will provide timely, complete and accurate reporting on payroll, headcount, turnover, absenteeism and other KPIs for internal and external parties (works council, social balance sheet, etc.).

Profile:

• An initial professional experience of minimum 5 years is necessary, ideally in white-collar employee payroll work and in international context.
• You have built up a thorough knowledge of social legislation.
• Knowledge of and experience in rolling out a flexible-income plan is an asset.
• You collaborated with social secretariats (e.g. Attentia, ADP, Jobcode, Cintra, .). before.
• You have excellent communication skills, you are proactive in your work and you are a true problem-solver.
• You have experience with project implementation/change.
• You have experience with process mapping to local employment regulations and pay roll.
• You work accurately and discreetly, and you can handle deadlines.
• You have a good knowledge of MS Office (especially Excel).
• You are fluent in English, French and Dutch.

Roles:

Senior Payroll Officer. Most recent experience this year.