On-Site Project & Service Assistant (Brussels)

EMW; Brussel Hoofdstad; Hybride; EUR 42 000 - 60 000; Plein temps

Résumé du poste

EMW in Brussels is seeking a Project and Service Management Assistant to support project managers and service teams. The role involves coordinating schedules, preparing documentation, tracking progress, and maintaining records to ensure tasks stay within scope and on time.

Local travel every two weeks to NCIA offices or The Hague may be required. The candidate should have NATO SECRET clearance, at least 3 years in project administrative support, and strong Excel/SharePoint skills.

Qualifications

• Active NATO SECRET security clearance is required.
• Minimum 3 years in a progressively responsible project administrative support role.
• Experience organizing and maintaining project documentation with version control and archiving.
• Experience with project management and/or ERP tools.
• Proficiency with BI tools to generate accounting and financial reports.
• Proven ability to prepare status reports and assess risks.
• Strong organizational, multitasking and communication skills in English.

Responsabilités

• Provide project management support and documentation coordination.
• Assist project teams with meeting organization, minutes and action tracking.
• Maintain data quality in business management tools and reports.
• Process and track purchase requests, orders and SLAs.
• Support project meetings and board briefings with accurate records.
• Coordinate stakeholder communications and respond to inquiries.
• Monitor milestones, timelines and budgets, reporting progress.

Connaissances

Project management

Administration

Documentation

Budget tracking

Stakeholder liaison

MS Excel

SharePoint

BI tools

PM tools

Outils

Excel

SharePoint

BI Tools

ERP tools

Description du poste

EMW in Brussels is seeking a Project and Service Management Assistant to support project managers and service teams. The role involves coordinating schedules, preparing documentation, tracking progress, and maintaining records to ensure tasks stay within scope and on time.

Local travel every two weeks to NCIA offices or The Hague may be required. The candidate should have NATO SECRET clearance, at least 3 years in project administrative support, and strong Excel/SharePoint skills.