Security-Cleared Project & Service Coordination Specialist

EMW, Inc.; Brussel Hoofdstad; On-site; EUR 42,000 - 54,000; Full time

Job summary

EMW, Inc. in Brussels, Belgium, seeks a Project and Service Management Assistant for a full-time on-site role.

You will support project managers and service teams with day-to-day operations, coordinate schedules, organize meetings, and prepare documentation. The position requires 3+ years of project administration, active NATO SECRET clearance, strong organization, and experience with documentation systems, Excel/SharePoint, and budgeting support.

Qualifications

• Active NATO SECRET security clearance.
• At least 3 years' experience in project administrative support.
• Experience in documentation management systems and data analysis tools.
• Experience with Project management/ERP tools.
• Experience using BI tools to generate accounting and finance reports (including time accounting).
• Proven experience in preparing status reports and providing risk assessments.
• Strong organizational and multitasking abilities.
• Excellent interpersonal skills and English communication.

Responsibilities

• Assist project managers and service teams with day-to-day operations.
• Coordinate schedules, organize meetings, prepare documentation.
• Track project progress and maintain records.
• Handle service requests, monitor deadlines, manage invoices or purchase orders.
• Produce meeting minutes and notes for project meetings.
• Support reporting activities and data quality in tools.
• Escalate complex issues to senior staff.

Skills

Security clearance NATO SECRET

Project admin support

Documentation management

BI tools

Budget tracking

Stakeholder liaison

Meeting coordination

English communication

Tools

Excel

SharePoint

ERP tools

BI tools

Job description

EMW, Inc. in Brussels, Belgium, seeks a Project and Service Management Assistant for a full-time on-site role.

You will support project managers and service teams with day-to-day operations, coordinate schedules, organize meetings, and prepare documentation. The position requires 3+ years of project administration, active NATO SECRET clearance, strong organization, and experience with documentation systems, Excel/SharePoint, and budgeting support.