Office & Workplace Coordinator

Michael Page; Brussel Hoofdstad; Sur place; EUR 34 000 - 42 000; Plein temps

Avantages offerts par ce poste

Meal vouchers

Eco-vouchers

Annual performance bonus

Training & development opportunities

International working environment

6-month initial assignment

Résumé du poste

Michael Page is seeking a proactive Office Coordinator to join our client’s Brussels-based team. You will welcome visitors, coordinate meeting rooms and ensure daily operations run smoothly in a dynamic, multicultural environment.

The ideal candidate has 1–3 years of experience in office coordination or hospitality, strong English communication, and knowledge of French or Dutch. This full-time on-site role offers competitive salary and development opportunities.

Qualifications

• Secondary education diploma or equivalent experience.
• 1 to 3 years experience in office coordination, workplace services, hospitality, reception or administrative support.
• Comfortable working with Microsoft Office tools.
• Excellent communication skills in English, with good knowledge of French or Dutch; knowledge of both is a strong asset.
• Customer-oriented and proactive mindset with a strong sense of service.
• Organised and detail-oriented, capable of managing multiple priorities.
• Reliable, discreet and autonomous while a true team player.
• Available to work on-site on a full-time basis.

Responsabilités

• Welcome visitors and act as the main point of contact for employees, guests and external partners.
• Ensure the office remains operational, organised and ready for daily business activities.
• Coordinate meeting rooms, prepare meeting spaces and support internal events and workshops.
• Manage office supplies, catering services, incoming and outgoing mail, and document archiving.
• Liaise with external suppliers and service providers to ensure smooth facility operations.
• Coordinate preventive and corrective maintenance of building systems and office equipment.
• Support workspace optimisation projects, including storage and inventory management.
• Contribute to creating a professional, safe and pleasant working environment for all employees and visitors.

Connaissances

MS Office

English proficiency

French or Dutch knowledge

Customer service

Organization

Formation

Secondary education diploma or equivalent

Description du poste

About Our Client

Our client is a well-established international organisation based in Brussels, bringing together professionals and stakeholders from across Europe. Operating in a dynamic and multicultural environment, the organisation plays a key role in supporting collaboration, policy development and industry best practices on an international scale.

• Great variety of tasks
• To start ASAP

About Our Client

Our client is a well-established international organisation based in Brussels, bringing together professionals and stakeholders from across Europe. Operating in a dynamic and multicultural environment, the organisation plays a key role in supporting collaboration, policy development and industry best practices on an international scale.

With employees and members from numerous countries, the organisation offers a collaborative workplace where professionalism, continuous improvement and teamwork are highly valued.

Job Description

• Welcome visitors and act as the main point of contact for employees, guests and external partners.
• Ensure the office remains operational, organised and ready for daily business activities.
• Coordinate meeting rooms, prepare meeting spaces and support internal events and workshops.
• Manage office supplies, catering services, incoming and outgoing mail, and document archiving.
• Liaise with external suppliers and service providers to ensure smooth facility operations.
• Coordinate preventive and corrective maintenance of building systems and office equipment.
• Support workspace optimisation projects, including storage and inventory management.
• Contribute to creating a professional, safe and pleasant working environment for all employees and visitors.

The Successful Applicant

• Secondary education diploma or equivalent experience.
• Initial experience (1 to 3 years) in office coordination, workplace services, hospitality, reception or administrative support.
• Comfortable working with Microsoft Office tools.
• Excellent communication skills in English, combined with a good knowledge of either French or Dutch. Knowledge of both is a strong asset.
• Customer-oriented and proactive mindset with a strong sense of service.
• Organised and detail-oriented, capable of managing multiple priorities simultaneously.
• Reliable, discreet and able to work autonomously while remaining a true team player.
• Available to work on-site on a full-time basis.

What's On Offer

• Competitive salary aligned with your experience and market standards.
• Meal vouchers and eco-vouchers.
• Annual performance-related bonus.
• Training and professional development opportunities.
• International and multicultural working environment.
• First interim mission of 6 months with possibility to renewal within a reputable organisation located in Brussels