Office manager

Novoffice; Brussel Hoofdstad; Hybrid; EUR 52,000 - 70,000; Full time

Benefits offered by this job

Meal vouchers

Hospitalization insurance

Bonuses/Commissions

Job summary

Novoffice in Brussels offers a dynamic role as an executive assistant supporting the CEO. You will manage calendars, coordinate travel, answer calls, and draft proposals to support management and various departments.

You bring 5–10 years of admin experience, fluency in French and Dutch, strong Office and ERP skills, and the ability to handle numerical data and tight deadlines with poise. The team consists of 10, with brand-new offices and a competitive package including meal vouchers and

Qualifications

• You have perfect command of French and Dutch.
• Excellent knowledge of English is an advantage.
• You hold a diploma as executive assistant.
• 5–10 years of experience as a marketing, sales or administrative assistant.
• Mastery of Office suite and ERP.
• Comfortable handling numerical data.
• Versatile and able to work on multiple fronts at once.
• Stress-resistant and able to manage emergencies.

Responsibilities

• You are the CEO’s right hand administratively and assist him with managerial tasks.
• You answer the phone and provide information to customers; you handle emails with rigour.
• You organize the CEO’s meetings and travel; you participate in management meetings.
• You manage administrative support to management and various departments while respecting deadlines.
• You respond to administrative and commercial requests and draft proposals.
• You ensure administrative follow-up of interventions and keep databases up to date.

Skills

French & Dutch

English proficiency

Numerical data handling

Time management

Versatility

Stress resistance

Short-notice availability

Education

Executive assistant diploma

Tools

ERP

MS Office

Job description

You will work in brand-new offices with high-performance tools, as part of a team of 10 people sharing a young spirit, focused on service and clients.

Your daily tasks and responsibilities at Novoffice

• You are the CEO’s right hand administratively and assist him so he can best exercise all his managerial responsibilities.
• You answer the phone and provide information to customers. You also handle emails with rigour.
• You organize the CEO’s meetings and travel in line with his schedule. You participate in management meetings.
• You manage administrative support to management and various departments while respecting deadlines.
• You respond to various administrative and commercial requests from customers and management. You draft commercial proposals.
• You ensure administrative follow-up of incoming interventions and keep various databases up to date.

Your profile

• You have perfect command of French and Dutch.
• Excellent knowledge of English is a definite advantage.
• You hold a diploma as executive assistant.
• You have 5 to 10 years of experience as a marketing, sales or administrative assistant.
• You have excellent mastery of the Office suite and have already worked with tools such as ERP.
• You are particularly comfortable handling numerical data.
• You are versatile and able to work efficiently on multiple fronts at once.
• You are stress-resistant and can manage emergency situations properly.
• You are available at very short notice.

The Novoffice offer

You will work in brand new offices with high-performance tools, within a team of 10 people sharing a young spirit, service and customer-oriented.

We offer an employee contract with an attractive salary package (meal vouchers, bonus, commissions, hospitalization insurance…) and opportunities for advancement in a sector-leading company.