Office management assistant

Manpower Belgium; Vorst; Sur place; EUR 24 000 - 30 000; Temps partiel

Avantages offerts par ce poste

6-month assignment starting Oct

Part-time 3 days/week

Structured onboarding program

Résumé du poste

Manpower Belgium is seeking an Office Management Assistant for a 6-month, part-time (3 days/week) assignment starting in October. You will welcome visitors, provide administrative support across departments, coordinate meetings and travel, and assist with onboarding new employees.

The role emphasizes office operations, supplier coordination, and a friendly, proactive office culture. Availability on Tue-Thu with some flexibility is preferred.

Qualifications

• Excellent command of English (spoken and written).
• Dutch language at an intermediate level is preferred.
• Higher secondary education diploma (CESS) or equivalent.
• Strong willingness to learn and develop.
• Customer-oriented mindset with a service focus.
• Excellent interpersonal and communication skills.
• Sociable, empathetic and open-minded personality.
• Proactive and well-organized with ability to manage priorities.
• Good working knowledge of MS Office.

Responsabilités

• Reception & administrative support at the front desk and internal teams.
• Coordinate meetings, appointments and business travel arrangements.
• Support onboarding of new employees.
• Coordinate office facilities and supplier management.
• Assist with health, safety procedures and internal organization.
• Support internal events and team-building activities.

Connaissances

English proficiency

Dutch (intermediate)

Customer service mindset

Communication skills

Teamwork

Formation

CESS or equivalent

Outils

MS Office

Description du poste

Client Description:

You enjoy organizing, ensuring smooth day-to-day operations, and contributing to the well-being of your colleagues? Then this opportunity is for you!

Job Description:

As an Office Management Assistant, your main duties and responsibilities will include:

Reception & Administrative Support

• Welcoming visitors and managing front desk activities.
• Handling internal requests and providing administrative support to various departments.
• Assisting with the coordination of meetings, appointments, and business travel arrangements.
• Supporting the onboarding process for new employees.

Office & Supplier Management

• Ensuring the smooth day-to-day operation of office facilities.
• Coordinating external service providers (cleaning services, office supplies, mail services, catering, etc.).
• Managing office and pantry stock levels.
• Overseeing the desk booking system and assisting employees with its proper use.

Health, Safety & Internal Organization

• Supporting the implementation and follow-up of health and safety procedures within the office.
• Participating in emergency response procedures following internal training (first aid, fire safety, etc.).
• Maintaining a clean, organized, and welcoming work environment.

Communication & Events

• Assisting with the organization of internal events and team-building activities.
• Promoting effective communication between stakeholders.
• Helping create a positive, friendly, and collaborative office atmosphere.

Candidate Profile:

You possess the following qualities, knowledge and competencies? Look no further!

• Excellent command of English, both spoken and written.
• Good knowledge of Dutch (intermediate level preferred).
• Higher secondary education diploma (CESS) or equivalent.
• Strong willingness to learn and develop.
• Customer-oriented mindset with a strong service focus.
• Excellent interpersonal and communication skills.
• Sociable, empathetic, and open-minded personality.
• Positive attitude and strong team spirit.
• Ability to take initiative and effectively manage multiple priorities.
• Good working knowledge of MS Office.
• Well-organized, flexible, and proactive approach to work.

What Client Offers:

Our client offers:

• A 6-month assignment starting in October, with the possibility of extension.
• A part-time schedule of 3 days per week, with the potential to increase depending on business needs.
• Working hours from 9:00 AM to 5:00 PM, including a 1-hour lunch break.
• Ideally available on Tuesdays, Wednesdays, and Thursdays, with some flexibility.
• A structured onboarding program and well-established integration process.
• Training related to health and safety procedures.
• A collaborative work environment that encourages teamwork, support, and initiative.