All-round administrative assistant

Coccinelle; Mechelen; Sur place; EUR 28 000 - 36 000; Plein temps

Avantages offerts par ce poste

Full-time contract (38 hours/week)

Competitive salary package

Open and family-oriented work ambience

Résumé du poste

Coccinelle in Belgium is seeking an administrative all-rounder to be the first point of contact for visitors and to support the team with various office tasks. You will ensure a warm welcome, manage the phone line, and organize business trips and mail flow to keep the workplace well organized.

Fluent Dutch and good English are required, with MS Office proficiency. The role offers a full-time contract (38 hours/week) in a dynamic, family-oriented environment.

Qualifications

• No specific degree required.
• Administrative training programme or solid experience in administrative role preferred.
• Excellent command of Dutch and good knowledge of English (French a plus).
• Good practical knowledge of MS Office (Word, Excel, Outlook).

Responsabilités

• Welcome visitors and direct them to the appropriate colleague(s).
• Handle incoming telephone calls and take accurate messages or transfer as needed.
• Provide administrative support to Finance, Sales and other departments (invoices, orders, etc.).
• Monitor office supply inventory and place orders in a timely manner.

Description du poste

As an administrative all-rounder, you are the first point of contact for visitors and a reliable support behind the scenes.

You ensure a warm welcome, a smooth phone line, and the practical organization of office tasks and business trips. Additionally, you support the team with various administrative tasks, contributing to a well-organized and smoothly running workplace.

What will you do?

• Welcome visitors and connect them with the appropriate person.
• Answer phone calls, providing the correct transfer or taking messages as needed.
• Provide administrative support for accounting and other departments.
• Manage office supplies and place orders on time.
• Supervise and coordinate our cleaning help.
• Receive, sort and organize incoming mail.
• Organize business trips, including hotel and transportation bookings.

What are we looking for in you?

• Driven and enthusiastic: your energy is contagious.
• Socially adept and communicative: being customer-oriented is second nature to you.
• Flexible: you don’t have a 9 to 5 mentality and enjoy a variety of tasks.
• Meticulous and accurate in your work: you handle administrative tasks flawlessly.
• Bringing a smile to visitors’ faces comes naturally to you.

Key Responsibilities

• Welcome visitors and direct them to the appropriate colleague(s).
• Handle incoming telephone calls, transfer them to the relevant contact person or take accurate messages.
• Provide administrative support to the Finance, Sales and other departments (processing purchase invoices, orders, etc.).
• Monitor office supply inventory and place orders in a timely manner.
• Plan and organise business trips (hotel bookings, transport arrangements, etc.).

What do we offer?

• A versatile and dynamic role in a growing and ambitious company.
• A full-time contract (38 hours per week).
• Day shifts and an attractive salary package, tailored to your skills and experience.
• An open and family-oriented work atmosphere.

Profile & Qualifications

• No specific degree required.
• You have completed an administrative training programme or have solid experience in an administrative role.
• Excellent command of Dutch and good knowledge of English (French is a plus).
• Good practical knowledge of MS Office (Word, Excel, Outlook).