Executive Assistant/Project Coordinator for HR consultancy

Care4You; Brussel Hoofdstad; Hybride; EUR 42 000 - 54 000; Plein temps

Avantages offerts par ce poste

Lunch vouchers

Group health insurance

Remote work 2 days/week

Learning opportunities

Résumé du poste

Care4You in Brussels is seeking an Executive Assistant/Project Coordinator to support a Consultant on national and international projects. You will manage calendars, prepare confidential documents, coordinate travel, and maintain relationships with clients and firm members.

The role requires at least 5 years in a service environment, superb MS Office skills, and fluency in English with good French and Dutch. A permanent, full-time contract and flexible hybrid work arrangement are offered.

Qualifications

• Minimum 5 years of relevant working experience in the service sector.
• Fluency in English; good knowledge of French and Dutch.
• Top-notch admin skills and ability to multitask.
• Strong communication and stakeholder management abilities.

Responsabilités

• Manage the Consultant’s agenda, including client meetings, calls, videoconferences and internal meetings.
• Prepare, review and distribute confidential documents such as client proposals and reports.
• Track ongoing assignments/projects and coordinate travel/ logistics.
• Maintain relationships with firm members, clients and prospects to ensure high service levels.
• Update systems and databases and support business development through research.
• Prepare PowerPoint presentations and materials for marketing and client purposes.
• Coordinate project invoices and expense reporting with Finance.

Connaissances

Strong communication

Organizational skills

Discretion/confidentiality

Outils

MS Office

Description du poste

Our client is a world leader in management, leadership & HR consulting. They have approximately 50 offices around the globe.The Brussels office is located in the centre of Brussels and is easily accessible by public transport.They are currently recruiting a talented Executive Assistant/Project Coordinator who will partner up with a Consultant.

Scope of the role:

Working both at national and at international level, the successful candidate will provide administrative, logistical & project management support to a Consultant active in various sectors.Being part of the Brussels support team and collaborating with 5 direct colleagues.

Tasks & responsibilities:

• Managing the Consultant’s agenda: this will include (client) meetings, conference calls, videoconferences and internal meetings
• Contributing to, preparing, reviewing and distributing important confidential documents (including client proposals and reports)
• Following up and carefully keeping track of all ongoing assignments/projects handled by the consultant; anticipating needs and actions; contributing to the quality and smooth running of each project
• Coordinating travels and logistics related to the meetings
• Maintaining excellent relationships with (worldwide) firm members, clients, prospects, … in order to achieve the highest level of customer service; acting as the “glue” between the internal team & the client as well as between internal teams/departments
• Updating various systems and databases
• Supporting business development activities through research and database update
• Preparing PowerPoint presentations and other materials for marketing and client purposes
• Following-up on project invoices and expense reports in collaboration with Finance Team
• Collaborating with colleagues on office/company-wide projects such as the organisation of events, the preparation and sending of mailings, the implementation of new tools and work procedures, internal HR processes, etc.

Profile requirements:

• You have minimum 5 years of relevant working experience, previous experience in the service sector (e.g. legal, consultancy, financial services, Big 4, …) is a very strong asset
• You are comfortable working with different digital tools and databases and you have excellent MS Office skills
• Fluency in English (spoken and written) with ideally also a very good knowledge of French and Dutch
• Top-notch administrative skills, comfort in handling complex follow-up activities and juggling multiple tasks in parallel
• Superior sense of organisation, accuracy and rigour – a demonstrated ability to set priorities
• Strong communication skills and a talent for interacting with stakeholders of all levels
• A high sense of discretion and confidentiality, treating sensitive information appropriately and handling external contacts with professionalism, tact and persistency
• A pleasant, well-rounded and mature personality with a positive attitude, a good level of stress-resistance and a demonstrated client-orientation

Offer:

• Permanent and full-time contract
• Possibility to work from home during 2 days/week
• A competitive salary with a good package including luncheon vouchers, group & health insurance and other benefits
• Growth & learning opportunities
• The opportunity to work in a fast-paced, professional and pleasant environment where open-mindedness and good atmosphere prevail