Office assistant

Zymofix NV; Deinze; On-site; EUR 25,000 - 33,000; Full time

Job summary

Zymofix NV is seeking an Office Assistant to be the organizational heart of the office in Belgium. You will greet visitors, handle mail, and manage supplies while supporting recruitment, accounting, and logistics tasks.

The role involves organizing on-site visits, facilitating interviews, and ensuring smooth day-to-day operations for a growing scale-up. As the team expands, you will help manage stock, coordinate orders for laptops and PPE, and plan year-end team gifts, contributing to a

Qualifications

Responsibilities

• Be the first point of contact for visitors and suppliers, phone calls.
• Handle incoming and outgoing mail and deliveries.
• Order office supplies, keep track of stock levels and make sure we never run out of the essentials.
• Order laptops for new employees.
• Screen resumes for recruitment, schedule and organize interviews, welcome candidates on site.
• Support in purchasing, shipping and logistics, follow-up on goods purchased by staff.
• Track work clothes and PPE, order and manage stock, be a contact for suppliers.
• Organize end-of-year Christmas gifts for the team.

Job description

Zymofix is a dynamic and innovative scale-up dedicated to fostering sustainable and circular agriculture. We specialize in creating effective and economically viable microbial products designed to reduce farmers' reliance on agrochemicals while maintaining high productivity. Positioned at the forefront of sustainable agriculture, we are committed to delivering cutting-edge solutions that empower farmers to grow healthy crops and improve yields without resorting to chemical fertilizers. Zymofix is planning the construction of an industrial-scale demonstration plant in 2027.

The Role

As our Office Assistant, you are the organizational heart of our office. You keep things running smoothly behind the scenes, make sure colleagues and visitors feel welcome and appreciated, and give our team a helping hand wherever it's needed.

The tasks listed below give you a taste of what the job involves, but they are only one part of the package. As a growing scale-up, our needs change quickly, and this role grows along with them. Whenever something needs to be organized, followed up or simply picked up, you're the person who jumps in.

Reception and general office support

• Be the first point of contact for visitors and suppliers, phone calls.
• Handle incoming and outgoing mail and deliveries.
• Order office supplies, keep track of stock levels and make sure we never run out of the essentials.
• Order laptops for new employees.

Recruitment support

• Support in recruitment by screening resumes
• Schedule and organize interviews (coordinate agendas, invite candidates, book rooms and welcome candidates on site).
• Keep candidate administration up to date and help ensure every candidate has a positive experience with Zymofix.

Accounting support:

• Support in purchasing, shipping and logistics (sent packages via DHL, provide necessary documentation,...)
• Follow-up on goods purchased by staff: tickets, reimbursements,...

Work clothes and office supplies:

• Follow up on the work clothes and personal protective equipment for our team: track needs and sizes, order on time and manage stock.
• Keep the office stocked with supplies and act as a contact point for suppliers.

Employee engagement:

• Organize the end-of-year Christmas gifts for the team, from choosing and ordering to wrapping and distributing.