Office Assistant

Zymofix; Deinze; On-site; EUR 26,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Growth opportunities

Flexible role development

Team-focused startup culture

Job summary

Zymofix, a dynamic scale-up in Gent, Belgium, is seeking an Office Assistant to be the organizational heart of the office. You will welcome visitors, manage mail and deliveries, and support recruitment, accounting, and stock control as the team grows.

Fluency in Dutch and English, strong organizational skills, and a hands-on, proactive mindset are essential. The role offers a true startup environment with room to develop alongside a fast-growing company.

Qualifications

• Excellent organization and attention to detail.
• Experience in supporting recruitment processes is a plus.
• Strong written and spoken communication in Dutch and English.
• Ability to handle confidential information discreetly.

Responsibilities

• Be the first point of contact for visitors and suppliers.
• Coordinate mail, deliveries and office supplies.
• Support recruitment activities: screen resumes, schedule interviews.
• Assist with purchasing, shipping and logistics.
• Organize work clothes and PPE stock and supplier contacts.

Skills

Organizational skills

Multitasking

Communication skills

Discretion

Dutch

English

Tools

MS Office

Job description

Zymofix is a dynamic and innovative scale-up dedicated to fostering sustainable and circular agriculture. We specialize in creating effective and economically viable microbial products designed to reduce farmers' reliance on agrochemicals while maintaining high productivity. Positioned at the forefront of sustainable agriculture, we are committed to delivering cutting‑edge solutions that empower farmers to grow healthy crops and improve yields without resorting to chemical fertilizers. Zymofix is planning the construction of an industrial-scale demonstration plant in 2027.

The Role

As our Office Assistant, you are the organizational heart of our office. You keep things running smoothly behind the scenes, make sure colleagues and visitors feel welcome and appreciated, and give our team a helping hand wherever it's needed.

The tasks listed below give you a taste of what the job involves, but they are only one part of the package. As a growing scale-up, our needs change quickly, and this role grows along with them. Whenever something needs to be organized, followed up or simply picked up, you're the person who jumps in.

Reception and general office support

• Be the first point of contact for visitors and suppliers, phone calls.
• Handle incoming and outgoing mail and deliveries.
• Order office supplies, keep track of stock levels and make sure we never run out of the essentials.

Recruitment support:

• Support in recruitment by screening resumes.
• Schedule and organize interviews (coordinate agendas, invite candidates, book rooms and welcome candidates on site).
• Keep candidate administration up to date and help ensure every candidate has a positive experience with Zymofix.

Accounting support:

• Support in purchasing, shipping and logistics (sent packages via DHL, provide necessary documentation,...)
• Follow‑up on goods purchased by staff: tickets, reimbursements,...

Work clothes and office supplies:

• Follow up on the work clothes and personal protective equipment for our team: track needs and sizes, order on time and manage stock.
• Keep the office stocked with supplies and act as a contact point for suppliers.
• Organize the end‑of‑year Christmas gifts for the team, from choosing and ordering to wrapping and distributing.

Who We're Looking For

You might be our perfect match if you meet the requirements below. But don't worry if you don't tick every box, we dare you to apply anyway. You never know if there’s another role at Zymofix that's a better fit for your skills.

• You are very well organized: you’re able to keep an overview, plan ahead and you don’t lose track of deadlines or details.
• You are a true all-rounder who genuinely enjoys supporting others.
• You switch quickly and easily between different tasks and keep your cool when priorities shift.
• You are open to taking on new tasks and like to grow along with a fast-growing company.
• You are hands‑on, proactive and spot what needs to be done before anyone asks.
• You are people person with a warm, welcoming attitude, both towards colleagues and visitors.
• You handle confidential information, such as candidate data, with discretion.
• You communicate fluently in Dutch and English, both spoken and written.
• You work comfortably with standard office tools.

What We Offer

• Competitive salary commensurate with experience.
• A true scale‑up environment: plenty of flexibility in how your role develops, with room to grow.
• Innovative environment: the opportunity to work in a dynamic startup with a talented and passionate team.
• Benefits: comprehensive health insurance and benefits package.
• Growth: career development opportunities within a fast‑growing company.
• You will work 40h/week and therefore have 12 ADV days next to the 20 legal holidays.

Zymofix is an equal opportunity employer and values diversity in the workplace. We encourage applications from individuals of all backgrounds and experiences. Join us in our mission to advance sustainable, circular agriculture and be part of a team shaping the future of farming.