Medical Liaison & Scientific Meeting Coordinator

EORTC - European Organisation for Research and Treatment of Cancer; Brussel; Presencial; EUR 60 000 - 86 000; Tempo integral

Resumo da oferta

EORTC - European Organisation for Research and Treatment of Cancer seeks a Medical Liaison Officer to support disease-oriented groups and committees. The role coordinates meetings, documents, and reporting, acting as a bridge between external stakeholders and the internal HQ team.

Under the Head of Medical Department or delegate, you will manage communications, organize task forces, and ensure timely submission of scientific outputs.

Qualificações

• Bachelor’s degree in Executive Assistant or equivalent administrative qualification.
• Proven experience in a scientific environment, project management or a similar role.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills in English.
• Proficiency in SharePoint and other project management tools.
• Experience in scheduling and coordinating meetings with internal and external stakeholders.

Responsabilidades

• Serve as the main liaison for the assigned group or committee, handling requests from various sources and attending meetings on a rotating basis to ensure consistent representation and follow-up.
• Coordinate collaboration with other study groups where applicable.
• Maintain and update the group shared SharePoint site, ensuring that relevant documents and resources are organized and accessible.
• Support the management of scientific task forces, working groups and subcommittees.
• Support the coordination and articulation of the group involvement with the Network Relationship Office (Group Liaison Officer).
• Coordinate scientific reporting for internal auditing, including regular follow-up with Officers to support timely and accurate submissions.
• Provide limited back-up support for protocol-related activities, including administrative coordination and document follow-up, as requested and under the guidance of the Protocol Development Manager.
• Organize and coordinate meetings, including scheduling via Doodle polls, sending reminders and booking venues where applicable.
• Collaborate with external stakeholders and the HQ team to finalize meeting agendas and ensure accurate documentation of meeting minutes.
• Attend selected meetings to provide support and ensure that follow-up actions are carried out.
• Support the coordination of the group and committee bi-yearly meetings.
• Prepare and coordinate scientific reports and follow up with Officers on submissions.
• Maintain shared resources and meeting documentation in SharePoint.
• Provide limited operational support for protocol-related documentation and follow-up when acting as back-up.

Conhecimentos

Project management

Organizational skills

English proficiency

SharePoint

Meeting coordination

Cross-functional collaboration

Documentation

Formação académica

Bachelor’s degree (Executive Assistant or equivalent)

Ferramentas

SharePoint

MS Office

Doodle polls

Descrição da oferta de emprego

EORTC - European Organisation for Research and Treatment of Cancer seeks a Medical Liaison Officer to support disease-oriented groups and committees. The role coordinates meetings, documents, and reporting, acting as a bridge between external stakeholders and the internal HQ team.

Under the Head of Medical Department or delegate, you will manage communications, organize task forces, and ensure timely submission of scientific outputs.