Medical Liaison Officer (MLO)

EORTC - European Organisation for Research and Treatment of Cancer; Brussel; On-site; EUR 60,000 - 86,000; Full time

Job summary

EORTC - European Organisation for Research and Treatment of Cancer seeks a Medical Liaison Officer to support disease-oriented groups and committees. The role coordinates meetings, documents, and reporting, acting as a bridge between external stakeholders and the internal HQ team.

Under the Head of Medical Department or delegate, you will manage communications, organize task forces, and ensure timely submission of scientific outputs.

Qualifications

• Bachelor’s degree in Executive Assistant or equivalent administrative qualification.
• Proven experience in a scientific environment, project management or a similar role.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills in English.
• Proficiency in SharePoint and other project management tools.
• Experience in scheduling and coordinating meetings with internal and external stakeholders.

Responsibilities

• Serve as the main liaison for the assigned group or committee, handling requests from various sources and attending meetings on a rotating basis to ensure consistent representation and follow-up.
• Coordinate collaboration with other study groups where applicable.
• Maintain and update the group shared SharePoint site, ensuring that relevant documents and resources are organized and accessible.
• Support the management of scientific task forces, working groups and subcommittees.
• Support the coordination and articulation of the group involvement with the Network Relationship Office (Group Liaison Officer).
• Coordinate scientific reporting for internal auditing, including regular follow-up with Officers to support timely and accurate submissions.
• Provide limited back-up support for protocol-related activities, including administrative coordination and document follow-up, as requested and under the guidance of the Protocol Development Manager.
• Organize and coordinate meetings, including scheduling via Doodle polls, sending reminders and booking venues where applicable.
• Collaborate with external stakeholders and the HQ team to finalize meeting agendas and ensure accurate documentation of meeting minutes.
• Attend selected meetings to provide support and ensure that follow-up actions are carried out.
• Support the coordination of the group and committee bi-yearly meetings.
• Prepare and coordinate scientific reports and follow up with Officers on submissions.
• Maintain shared resources and meeting documentation in SharePoint.
• Provide limited operational support for protocol-related documentation and follow-up when acting as back-up.

Skills

Project management

Organizational skills

English proficiency

SharePoint

Meeting coordination

Cross-functional collaboration

Documentation

Education

Bachelor’s degree (Executive Assistant or equivalent)

Tools

SharePoint

MS Office

Doodle polls

Job description

The EORTC medical department is looking for a Medical Liaison Officer (MLO) to reinforce its team.

The Medical Liaison Officer works under the hierarchical supervision of Head of Medical Department or delegate.

Objective

The Medical Liaison Officer serves as the primary point of contact for disease-oriented groups or cross-discipline committees, overseeing communications and supporting the organization and follow-up of task force and committee meetings. The role collaborates with external stakeholders and the internal HQ team to support the smooth operation of scientific initiatives.

Main responsibilities / Major Activities

• Serve as the main liaison for the assigned group or committee, handling requests from various sources and attending meetings on a rotating basis to ensure consistent representation and follow-up.
• Coordinate collaboration with other study groups where applicable.
• Maintain and update the group shared SharePoint site, ensuring that relevant documents and resources are organized and accessible.
• Support the management of scientific task forces, working groups and subcommittees.
• Support the coordination and articulation of the group involvement with the Network Relationship Office (Group Liaison Officer).
• Coordinate scientific reporting for internal auditing, including regular follow-up with Officers to support timely and accurate submissions.
• Provide limited back-up support for protocol-related activities, including administrative coordination and document follow-up, as requested and under the guidance of the Protocol Development Manager.

Major Activities

• Organize and coordinate meetings, including scheduling via Doodle polls, sending reminders and booking venues where applicable.
• Collaborate with external stakeholders and the HQ team to finalize meeting agendas and ensure accurate documentation of meeting minutes.
• Attend selected meetings to provide support and ensure that follow-up actions are carried out.
• Support the coordination of the group and committee bi-yearly meetings.
• Prepare and coordinate scientific reports and follow up with Officers on submissions.
• Maintain shared resources and meeting documentation in SharePoint.
• Provide limited operational support for protocol-related documentation and follow-up when acting as back-up.

Profile

• Bachelor’s degree as an Executive Assistant (or equivalent administrative qualification).
• Proven experience in a scientific environment, project management or a similar role.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills in English.
• Proficiency in SharePoint and other project management tools.
• Experience in scheduling and coordinating meetings with internal and external stakeholders.
• Ability to work collaboratively with cross-functional teams and external stakeholders.
• Detail-oriented, proactive and flexible in supporting various groups and committees.