Management Assistant h/f/x

UNIQUE; Etterbeek; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

Unique in Belgium seeks an Office Manager polyvalent(e) to support Finance, HR and project coordination in FR/EN, ensuring smooth daily operations across teams.

Responsibilities include handling invoices, bookkeeping prep, HR contracts, liaising with external accountants and suppliers, and supporting platform projects with admin tasks.

You will assist meetings, updates on the company website, and coordinate with IT and building management in a collaborative environment.

Responsabilités

• Handling and reporting incoming and outgoing invoices
• Uploading financial documents into the bookkeeping tool (Octopus)
• Verifying the accuracy and completeness of invoices
• Managing expenses claims and related documentation
• Liaising with the external accountant and the banks
• Preparation of some elements for the reports for the accountant and the auditors
• Providing administrative support to AIJN team
• Supporting HR-related matters (employment contracts, insurance, etc.)
• Liaising with building management, service providers and IT.
• Providing administrative support to AIJN-related platforms and projects, including: Fruit Juice Science Centre (FJSC), Sustainable Juice Platform (SJP), European Cider and Fruit Wine Association (AICV) Organization and Communication
• Supporting meetings and events organization logistics
• Assisting the Communication Manager with website updates

Description du poste

Office Manager Polyvalent(e) FR/EN | Finance, RH & Coordination de Projets

Responsibilities include: Accounting and Financial Administration

• Handling and reporting incoming and outgoing invoices


• Uploading financial documents into the bookkeeping tool (Octopus)


• Verifying the accuracy and completeness of invoices


• Managing expenses claims and related documentation


• Liaising with the external accountant and the banks


• Preparation of some elements for the reports for the accountant and the auditors

Administrative and HR Support

• Providing administrative support to the AIJN team


• Supporting HR-related matters (employment contracts, insurance, etc.)


• Liaising with building management, service providers and IT.

Project Support

• Providing administrative support to AIJN-related platforms and projects, including:
  
  
  
  • Fruit Juice Science Centre (FJSC)
  
  
  • Sustainable Juice Platform (SJP)
  
  
  • European Cider and Fruit Wine Association (AICV) Organization and Communication
  
  
  
  


• Supporting meetings and events organization logistics


• Assisting the Communication Manager with website updates