Management Assistant h/f/x

Jobat; Etterbeek; Sur place; EUR 36 000 - 48 000; Plein temps

Résumé du poste

AIJN is seeking an Office Manager polyvalent(e) FR/EN to support Finance, HR and project coordination in Brussels. You will handle accounting, invoicing, document filing and cross‑functional administration to keep operations running smoothly.

In this role you will liaison with external partners, support HR matters and assist with meetings, events and internal communications across multiple platforms and teams.

Responsabilités

• Accounting, reporting of invoices and bookkeeping tasks
• Managing expenses and documentation
• Liaising with external accountant and banks
• HR support: employment contracts, insurance, etc.
• Support meetings and events logistics
• Website updates support

Description du poste

Lobbying sector

Jobomschrijving

Office Manager Polyvalent(e) FR/EN | Finance, RH & Coordination de Projets

Responsibilities include:

Accounting and Financial Administration

• Handling and reporting incoming and outgoing invoices
• Uploading financial documents into the bookkeeping tool (Octopus)
• Verifying the accuracy and completeness of invoices
• Managing expenses claims and related documentation
• Liaising with the external accountant and the banks
• Preparation of some elements for the reports for the accountant and the auditors

Administrative and HR Support

• Providing administrative support to the AIJN team
• Supporting HR-related matters (employment contracts, insurance, etc.)
• Liaising with building management, service providers and IT.

Project Support

Providing administrative support to AIJN-related platforms and projects, including:

• Fruit Juice Science Centre (FJSC)
• Sustainable Juice Platform (SJP)
• European Cider and Fruit Wine Association (AICV)

Organization and Communication

• Supporting meetings and events organization logistics
• Assisting the Communication Manager with website updates