Medior Management Assistant — Multilingual Exec Support

V-IT NV; Antwerpen; Sur place; EUR 42 000 - 54 000; Plein temps

Résumé du poste

V-IT NV is seeking a Management Assistant (Medior) to join their Antwerp team. You will support leadership with calendar management, meeting coordination, travel arrangements, and event support, acting as a central point of contact across departments. Fluency in Dutch, French and English and strong MS 365 skills are essential in a fast-paced, professional environment.

Two fixed office days per week in the Antwerp region. Start ASAP.

Qualifications

• 3–5 years in a Management Assistant or similar role.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Proactive, autonomous and solution-oriented mindset.
• Excellent communication with senior stakeholders.
• High level of discretion and professionalism.
• Fluent in Dutch, English and French.
• Strong Microsoft 365 proficiency, including AI-enabled tools.

Responsabilités

• Manage complex calendars for leadership and resolve scheduling conflicts.
• Prepare, coordinate and follow up on meetings with agenda, minutes and actions.
• Provide comprehensive administrative support including travel and PO processing.
• Organize internal events and support cross-team collaboration.
• Act as central coordination point for leadership and business teams.
• Collaborate with other assistants to ensure alignment and knowledge sharing.
• Ensure consistent application of company policies and processes.
• Contribute to the assistant community and ways of working improvements.
• Respond flexibly to ad-hoc requests in a dynamic environment.

Connaissances

Calendar management

Stakeholder management

Organizational skills

Communication skills

Discretion

Independence

Proactive mindset

MS 365

Copilot familiarity

Outils

Microsoft Copilot

Microsoft 365

Description du poste

V-IT NV is seeking a Management Assistant (Medior) to join their Antwerp team. You will support leadership with calendar management, meeting coordination, travel arrangements, and event support, acting as a central point of contact across departments. Fluency in Dutch, French and English and strong MS 365 skills are essential in a fast-paced, professional environment.

Two fixed office days per week in the Antwerp region. Start ASAP.