HR & Office Coordinator — Front Desk & Onboarding

QPS Holdings, LLC; Belgique; On-site; EUR 36,000 - 51,000; Full time

Job summary

QPS Holdings, LLC is seeking a detail-oriented Administrative Assistant & HR Coordinator to support front-office operations and HR tasks. You will greet visitors, manage front-desk duties, and assist with onboarding and HRIS activities, while coordinating purchasing and event logistics.

The role emphasizes independent, proactive work with MS Office proficiency, supporting our CEO and GM, and ensuring smooth daily operations at the Newark facility.

Qualifications

• HS Diploma or equivalent.
• 1–2 years’ experience preferred in an administrative support role.
• Ability to interact effectively and project professional image with employees, clients, vendors, and the general public.

Responsibilities

• Provide front-desk and office support, greet visitors, and ensure SOP compliance.
• Assist with recruiting and onboarding tasks, schedule interviews, and maintain HRIS records.
• Handle purchasing duties and manage supplies (e.g., name plaques, printer cartridges).
• Coordinate events and meetings, including catering requests for facility events.

Skills

MS Office proficiency

Interpersonal skills

Organizational skills

Education

High school diploma or equivalent

Tools

HRIS system

Handshake

Job description

QPS Holdings, LLC is seeking a detail-oriented Administrative Assistant & HR Coordinator to support front-office operations and HR tasks. You will greet visitors, manage front-desk duties, and assist with onboarding and HRIS activities, while coordinating purchasing and event logistics.

The role emphasizes independent, proactive work with MS Office proficiency, supporting our CEO and GM, and ensuring smooth daily operations at the Newark facility.