HR Coordinator I

QPS Holdings, LLC; Belgique; On-site; EUR 36,000 - 51,000; Full time

Job summary

QPS Holdings, LLC is seeking a detail-oriented Administrative Assistant & HR Coordinator to support front-office operations and HR tasks. You will greet visitors, manage front-desk duties, and assist with onboarding and HRIS activities, while coordinating purchasing and event logistics.

The role emphasizes independent, proactive work with MS Office proficiency, supporting our CEO and GM, and ensuring smooth daily operations at the Newark facility.

Qualifications

• HS Diploma or equivalent.
• 1–2 years’ experience preferred in an administrative support role.
• Ability to interact effectively and project professional image with employees, clients, vendors, and the general public.

Responsibilities

• Provide front-desk and office support, greet visitors, and ensure SOP compliance.
• Assist with recruiting and onboarding tasks, schedule interviews, and maintain HRIS records.
• Handle purchasing duties and manage supplies (e.g., name plaques, printer cartridges).
• Coordinate events and meetings, including catering requests for facility events.

Skills

MS Office proficiency

Interpersonal skills

Organizational skills

Education

High school diploma or equivalent

Tools

HRIS system

Handshake

Job description

Do you want to be part of an organization that is making a difference in the lives of millions of people worldwide? If so, we want to hear from you! We are seeking a detail-oriented and proactive Administrative Assistant & HR Coordinator to support both front- office operations and key HR functions. This role is critical in ensuring a seamless experience for visitors, employees, and candidates, while supporting our broader HR and administrative processes.

In this role, you will be responsible for handling a variety of HR related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. This includes completing ad hoc tasks for our CEO and GM and handling front- desk related duties for our facility. While an understanding of HR processes and practices would be definite plus, we are really looking for someone with demonstrated MS Office proficiency, who enjoys working in a support role and is able to work independently.

The incumbent in this entry-level support role must be self- motivated and may use initiative and judgment to set/adjust priorities and work-order but must seek guidance from supervisor when confronted with unfamiliar situations or problems/deviations.

QPS’ Story

Since its inception, QPS has been assisting pharmaceutical, biotechnology and medical device companies with their drug development efforts by providing a full range of Neuropharmacology, DMPK, Toxicology, Bioanalysis, Translational Medicine, Early Phase Clinical and Phase II – IV Clinical Research services. To meet the needs of our clients, we strive to employ talented, caring and committed individuals who will work collaboratively towards achieving our mission of improving human health and the quality of life.

Team members enjoy challenging and rewarding work, and are encouraged achieve their best. Underpinning the operation is a culture that values diversity, innovation, accountability, team work and a friendly atmosphere where performance is recognized and rewarded. We provide unique company benefits, training, and advancement opportunities. Most importantly, we value each of our team members as employees and as individuals.

The Job

• Front Desk & Office Support:
• Provide front- desk coverage, including greeting visitors and ensuring compliance with standard operating procedures (SOPs).
• Execute appropriate SOPs during unannounced FDA audits.
• Manage building access cards and handle incoming mail for the CEO.
• Recruiting & Onboarding:
• Facilitate pre- employment background checks, including education and employment verification.
• Post open job positions on university platforms, labor boards, and outreach websites.
• Receive, organize, and upload resumes from Handshake.
• Prepare new employee files and ensure accurate document filing.
• Assemble New Hire Orientation packets and materials.
• Assist HR Generalists with scheduling interviews, updating the HRIS system, and refreshing job postings.
• Purchasing & Supplies:
• Complete assigned purchasing duties such as ordering name plaques, managing the printer cartridge inventory and processing orders, etc.
• Event & Meeting Coordination:
• Support catering requests for DTP3 facility events and meetings.

Work Location

• This job will be 100% QPS- office/facility based
• Work Schedule is 8:00am – 5:00pm, with a one- hour unpaid lunch

Requirements

• H.S. Diploma or equivalent
• 1-2 years’ experience preferred in an administrative support role
• Ability to interact effectively and project professional image with employees, clients, vendors, and the general public.

Why You Should Apply

• Great learning opportunities, especially for those new to the field. Our seasoned professionals are here to support and work with you to explore your learning potential and career goals.
• Structured Career Ladders that provide excellent growth based on your personal aspirations.
• Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team and company performance.
• Solid Benefits package, including Company- matched 401(k), and Company-sponsored Group Life/AD&D and Short and Long- term Disability Insurance
• Park- like setting in Newark, Delaware
• Internal committees designed with the needs and enjoyment of QPS employees in mind.

QPS, LLC is an Equal Employment Opportunity/Affirmative Action Employer. In accordance with federal, state, and local laws, we recruit, hire, promote and evaluate all personnel without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, citizenship status, physical disability, protected veteran status, or any other characteristic protected by law. Job applicants and present employees are evaluated solely on ability, experience, and the requirements of the job. In addition, QPS, LLC is a federal contractor and desires priority referrals of protected veterans.