HR Assistant

Planet Group Interim & Recruitment; Oudergem; On-site; EUR 30,000 - 40,000; Full time

Job summary

Planet Group Interim & Recruitment is looking for an HR Assistant to provide administrative and organizational support in staffing, onboarding, and training processes. This role includes planning meetings, recruitment administration, and maintaining HR data.

The ideal candidate should have strong organizational skills, knowledge of HR processes, and proficiency in Dutch, English, and French. This is a great opportunity to support HR key processes in a dynamic environment.

Qualifications

• Bachelor's degree in Human Resources or related field is preferred.
• Experience in administrative support or HR assistance is a plus.
• Proficiency in Dutch, English, and French.

Responsibilities

• Ensure training administration and practical organization.
• Plan and coordinate recruitment processes and keep databases updated.
• Manage onboarding processes for new employees.
• Create HR data reports using payroll systems.
• Maintain the HR intranet and ensure accurate information.

Skills

Organizational skills

Communication skills

Knowledge of HR processes

Database management

Translation skills

Job description

As HR Assistant you will ensure administrative and organizational support to the HR key processes: staffing, onboarding and training, produce recurrent HR data reports, keep databases up to date, process contracts and invoices and provide administrative ad‑hoc support. You will report to the HR Director.

Responsibilities

• Training administration & practical organization: planning of meetings, planning of trainings, coordination of subscriptions and changes, reservation of meeting rooms and lunches, sending and following up reminders and evaluation documents, create and file participant lists.
• Recruitment administration: interview planning, letters to candidates, maintenance of filing and databases.
• Administrative coordination of the onboarding process of newcomers.
• Creation of HR data reports using the payroll system.
• Keeping the HR intranet up to date, ensuring correct information for staff.
• Processing procedures for contracts, expenses and invoices.
• Ad‑hoc support: organization and meeting minutes of working groups, translation of documents (Dutch into English and vice versa, French into Dutch), budget follow‑up, ensuring office supplies.