HR Fleet Officer

Axis.eu; Neder-Over-Heembeek; Hybrid; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Temporary contract with potential ext.

Remote work after training

Hybrid work arrangement

Job summary

Axis Group seeks an HR Fleet Officer to manage vehicles, support employees, and handle fleet administration. You will coordinate leases, deliveries and driver assignments while collaborating with HR and business partners.

The role combines HR duties with fleet management, including onboarding, offboarding, contracts, insurance, and billing. Fluency in French plus Dutch or English and strong Excel skills are required, with confidentiality and strong organizational ability.

Qualifications

• Fluent French language required.
• Good working knowledge of Dutch or English.

Responsibilities

• Manage vehicle orders and assist employees in model selection.
• Coordinate vehicle delivery and assignment to drivers.
• Handle fleet administration: leases, insurance, claims, returns, and billing.
• Schedule maintenance appointments and tire changes with repair shops.
• Support HR admin: contracts, onboarding, offboarding, and documentation.
• Maintain employee files and respond to inquiries.
• Coordinate with leasing companies and advise on vehicle options.

Skills

French (fluent)

Dutch or English

Excel

Tools

Excel

Job description

Join a dynamic team as an HR Fleet Officer! In this key role, you’ll be responsible for managing vehicles, supporting employees, and handling the administrative aspects of the fleet. You’ll have the opportunity to work closely with various stakeholders while supporting the HR team on a variety of projects. If you’re detail-oriented, organized, and have excellent communication skills, this position is for you. Enjoy a flexible temporary contract with the possibility of extension and remote work options after training.

• Managing vehicle orders and assisting employees in selecting models and options;
• Coordinating vehicle delivery and assignment to drivers;
• Handling fleet administration: lease agreements, insurance, claims, vehicle returns, and billing;
• Scheduling maintenance appointments and tire changes with repair shops;
• Managing the Fleet email inbox and providing support to drivers;
• Assisting with HR administration: contracts, amendments, onboarding, offboarding, and HR documentation;
• Updating and maintaining employee files;
• Answering employee questions and directing them to the appropriate contacts;
• Supporting the HR team on various projects and current issues;
• Fulfilling a versatile role combining HR management and fleet management;
• Coordinate relationships with multiple leasing companies and their specific procedures;
• Advise employees on choosing their vehicles and options;
• Ensure rigorous administrative follow-up of files, from hiring through to vehicle delivery.

• Fluency in French and a good working knowledge of Dutch or English;
• Excellent proficiency with office software, particularly Excel;
• Ability to start assignments on short notice;
• Attention to detail, thoroughness, and respect for confidentiality;
• Strong organizational skills and the ability to manage multiple projects simultaneously;
• Excellent communication skills with colleagues and external partners;
• Interest in the automotive industry and various vehicle models;
• Ability to work reliably and confidentially with sensitive information.

• A full-time temporary employment contract, with the possibility of extension;
• The flexibility to work remotely after the training period, while still being on-site occasionally.