Fleet Coordinator EMEA

Michael Page (Belgium); Nazareth; Hybrid; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Meal vouchers

Pension plan

Health insurance

Extra holidays

Hybrid/remote work 2 days per week

Job summary

An international manufacturing organisation in Ghent is seeking a Fleet Coordinator to lead the EMEA fleet, acting as the main contact and coordinating with leasing partners. You will manage the full vehicle lifecycle, maintain fleet records, and support onboarding and policy communication.

You will drive process improvements, standardise procedures, and oversee KPI monitoring while reporting to the Head of Supply Chain.

Qualifications

• Bachelor's degree in Supply Chain, Business, Finance or related field.
• Relevant working experience in fleet management.
• Experience in procurement or purchasing is advantageous.
• Strong analytical, negotiation, and stakeholder management skills.
• Detail-oriented with a focus on compliance and process accuracy.
• Fluency in English; Dutch and/or French are a plus.
• Proven ability to work with Microsoft 365 and ERP/fleet systems.

Responsibilities

• Act as the primary point of contact for fleet matters across EMEA, coordinating with leasing partners.
• Manage the full vehicle lifecycle including ordering, registration, insurance, maintenance and returns.
• Maintain accurate fleet records for vehicles, drivers, contracts, mileage and renewals.
• Coordinate damage cases, fines, insurance claims, and country-specific fleet requirements.
• Support onboarding through vehicle allocation, documentation, and policy communication.
• Oversee indirect purchasing activities and provide backup support to procurement.
• Drive continuous improvement by standardising processes, developing SOPs, and monitoring KPIs.

Skills

Fleet management

Negotiation

Stakeholder management

Analytical skills

Process improvement

Fluent English

Education

Bachelor's degree in Supply Chain, Business, Finance or related field

Tools

Microsoft 365

ERP systems

Fleet management software

Job description

• Take ownership of the EMEA fleet and become a key point of contact
• Join an international organisation with opportunities for growth

About Our Client

Our client is an internationally active industrial manufacturing organisation with a strong reputation located in the south of Ghent. The company operates across multiple countries and provides employees with a collaborative, people-focused environment where continuous improvement, operational excellence, and personal development are highly valued.

Job Description

As Fleet Coordinator your key responsibilities are:

• Act as the primary point of contact for fleet-related matters across EMEA, supporting employees and coordinating with leasing partners
• Manage the full vehicle lifecycle, including vehicle ordering, registration, insurance, maintenance, and lease returns
• Maintain accurate fleet records covering vehicles, drivers, contracts, mileage, and renewals
• Coordinate damage cases, fines, insurance claims, and country-specific fleet requirements
• Support employee onboarding through vehicle allocation, documentation management, and policy communication
• Manage indirect purchasing activities for various categories and provide backup support to the purchasing team
• Drive continuous improvement initiatives by standardising processes, developing SOPs, monitoring KPIs, and enhancing system efficiency

You will be back up of your colleagues from indirect procurment and will report to the head of Supply Chain.

The Successful Applicant

• You obtained a Bachelor's degree in Supply Chain, Business, Finance, or a related field
• You have relevant working experience in in fleet management
• Experience in procurement or purchasing is considered an advantage
• Strong analytical, negotiation, and stakeholder management skills
• Detail-oriented with a strong focus on compliance and process accuracy
• Fluency in English is essential; Dutch and/or French is highly preferred
• Proficient with Microsoft 365 and comfortable working with ERP and fleet management systems
• You have a valid working permit

What's on Offer

• Collaborative and positive working environment
• A varied job as Fleet Coordinator for the EMEA region
• Salary package including meal vouchers, pension plan, health insurance, extra holidays and the possibility to work 2 days/week from home