HR Administration Coordinator (m/f/d)

Sofico; Zwijnaarde; On-site; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary package

13th month salary

Holiday allowance

Meal vouchers (€8 per day)

Company car or mobility budget

Job summary

SOFICO, headquartered in Ghent, is seeking an All-round HR Administrative Coordinator to provide hands-on support across HR domains. You’ll handle contracts, onboarding, changes, and data updates while collaborating with HR business partners, fleet and HR operations.

In this visible office role, you’ll manage HRIS input, document deadlines, assist audits, and respond to day-to-day HR questions. Fluency in Dutch and English, attention to detail, and integrity are essential; a Bachelor or

Qualifications

• Bachelor or equivalent through experience required.
• Experience in an HR or administrative support role.
• Highly accurate, structured and strong in follow-up.
• Discreet and trustworthy when handling confidential information.
• Data driven & critical thinker.
• Good knowledge of Excel (PivotTables & XLOOKUP); experience with HRIS is an asset.
• Fluent in Dutch and English.

Responsibilities

• HR administration: contracts, addenda, and HR documentation.
• HR Operations support: input in HRIS, deadlines, reporting.
• HRBP support: onboarding activities and administrative questions.
• Administrative support to Fleet Manager (vehicles, contracts, documents).
• Follow-up of supplier documentation and internal requests.
• General administrative support within HR.

Skills

Attention to detail

Data-driven mindset

Discretion and confidentiality

Strong follow-up

Bilingual: Dutch & English

Education

Bachelor or equivalent through experience

Tools

Excel (PivotTables, XLOOKUP)

HRIS

Job description

At SOFICO, we’re shaping the future of mobility - and we’re doing it together. Our software, Miles, is a leading platform that enables companies worldwide to manage their automotive finance, leasing, fleet, and mobility operations in one integrated system. Every day, we help our customers work smarter, more efficiently, and stay ahead in a rapidly evolving industry.

About the job…

As an All-round HR Administrative Coordinator, you provide operational and administrative support across multiple HR domains. You play a key role in the smooth day-to-day functioning of HR processes and work closely with HR Business Partners, Fleet and HR Operations.Given the hands-on and people-focused nature of the role, you are a visible presence in the office and enjoy working closely with colleagues in our headquarters on a daily basis.

What you'll do...

HR administration

• Preparing and processing employment contracts,addendaand HR documentation
• Maintaining and updating employee files (onboarding, changes, offboarding)in our HRIS
• Administrative follow-up of contract,roleand personal data changes

HR Operations support

• Preparing and deliveringHRISinput in collaboration with HR Ops
• Managing documents and administrative deadlines
• Supporting audits,controlsand standard HR reporting

HRBP support

• Administrative supportinonboarding activities
• Supporting HR initiatives and projects from an administrative perspective
• Handling day-to-day HR-related administrative questions from employees
• Administrative support to the Fleet Manager (vehicles, contracts, documents, follow-up)
• Follow-up of supplier documentation and internal requests
• General administrative support within the HR department

What you bring...

• Bachelor or equivalent through experience
• You have experience in an HR or administrative support role
• Highlyaccurate,structuredand strong in follow-up
• Discreet and trustworthy when handling confidential information
• Data driven & critical thinker
• Good knowledge of Excel (pivots & Xlookup); experience with HRISis an asset
• Fluent in DutchandEnglish

What's in it for you...

• Competitive salary package, including a 13th month and holiday allowance;
• Daily meal vouchers of €8 per working day;
• Company car with fuel card or charging card, or the possibility to opt for a mobility budget;
• Hospitalization insurance fully covered by SOFICO;
• Group insurance with employer contribution;
• Monthly net expense allowance;
• Flexible hours, giving you the freedom to shape your workday;
• Bike leasing options and additional mobility benefits;
• A modern and easily accessible office in Ghent, with charging stations for electric cars and bikes;
• 20 vacation days supplemented with ADV days and additional seniority leave as your career progresses;
• From day one, you’ll be supported through a structured onboarding program, including guidance from a dedicated coach to help you grow in your role;
• Ongoing learning opportunities within an international, multicultural company with more than 35 years of experience;
• And because strong teams go beyond day-to-day work, we regularly create opportunities to connect - from after-work drinks and barbecues to family days, team activities, sports events, and company-wide celebrations.

Ready to make an impact in the world of mobility? Join SOFICO and let’s shape what’s next together!