Global ICT Asset & Logistics Coordinator

Epicstudios; Brussel Hoofdstad; Hybrid; EUR 42,000 - 56,000; Full time

Job summary

EEAS is seeking an Asset & Logistics Administrator to manage ICT licensing, stock, inventory and the procurement process across HQ in Brussels and EU Delegations. You will maintain an accurate licences register, track deliveries, coordinate shipments and support decommissioning in line with EEAS rules.

You bring at least a secondary school diploma and 4+ years in ICT asset or logistics administration, with strong Excel skills, knowledge of licensing models, and comfortable working across an

Qualifications

• Requires at least a secondary (high) school diploma.
• Minimum 4 years of relevant professional experience in ICT asset, logistics or procurement administration.
• Proven experience with the purchase of ICT equipment and services in an international environment.
• Experience with budget management and budget reporting.
• Experience with contract management in an international environment.
• Experience with ICT tender and procurement procedures in an international environment (EU institutions' procurement rules is an asset).
• Must be an EU citizen and hold a valid passport.

Responsibilities

• Maintain an accurate register of software licences, entitlements, assignments and renewal dates.
• Track licence usage and compliance, and flag renewals, shortfalls or surplus in good time.
• Manage ICT stock levels at HQ, including receipt, storage, allocation and replenishment.
• Keep stock records reconciled with physical holdings and the asset management system.
• Provide administrative support to the ordering process: prepare requests, raise orders against framework contracts and follow them up with suppliers.
• Accept equipment deliveries: check quantities, specifications and condition against orders, and record receipt.
• Organise the shipment of ICT equipment and supplies to EU Delegations and third parties worldwide.
• Coordinate with carriers, freight forwarders and Delegation contacts; prepare shipping documentation and track consignments to delivery.
• Organise and follow up the repair process for equipment at HQ and in Delegations, including warranty claims and supplier returns.
• Track repair status and turnaround, and keep users and stakeholders informed.
• Maintain the permanent IT equipment inventory, recording daily movements, assignments and changes.
• Plan and carry out the annual physical inventory, and investigate and resolve discrepancies.
• Manage the decommissioning and removal of equipment in line with EEAS rules, including data sanitisation evidence, write-off documentation and disposal.
• Carry out any other supporting administrative tasks related to ICT asset and logistics management.

Skills

ICT hardware knowledge

Excel

Licensing knowledge

Education

Secondary school diploma

Tools

Asset management tools

Budget management tools

Contract management tools

Job description

EEAS is seeking an Asset & Logistics Administrator to manage ICT licensing, stock, inventory and the procurement process across HQ in Brussels and EU Delegations. You will maintain an accurate licences register, track deliveries, coordinate shipments and support decommissioning in line with EEAS rules.

You bring at least a secondary school diploma and 4+ years in ICT asset or logistics administration, with strong Excel skills, knowledge of licensing models, and comfortable working across an