Administration & Logistics Coordinator

Giga; Brussel Hoofdstad; On-site; EUR 27,000 - 38,000; Part time

Job summary

UNOPS in Brussels is seeking an Administration Senior Assistant to support office operations, logistics, and client-focused services. The role entails handling travel, procurement, reporting, and coordination for conferences and events within a four-month assignment.

The position requires secondary education with work experience or a bachelor’s degree with at least one year of relevant experience, and strong proficiency in MS Office and related tools.

Qualifications

• Secondary school (or equivalent) with 5 years of relevant experience OR Bachelor’s degree (or equivalent) in any discipline with 1 year of relevant experience is required.
• Experience in administration, logistics, operations or related areas.
• Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.

Responsibilities

• Research and compile information for administrative reports and documentation.
• Coordinate travel arrangements, logistics, and procurement processes for events and activities.
• Provide support for conferences, workshops and official visits, including venue and catering coordination and related tasks.
• Manage office supplies, inventory and asset records; support inventory and facilities management as needed.
• Assist in maintaining strong working relationships with government ministries and internal UNOPS units.

Skills

Communication

Data Analysis

Document Management

General Administration

Inventory Management

Logistics Management

Travel Management

Education

Bachelor’s degree

Job description

UNOPS in Brussels is seeking an Administration Senior Assistant to support office operations, logistics, and client-focused services. The role entails handling travel, procurement, reporting, and coordination for conferences and events within a four-month assignment.

The position requires secondary education with work experience or a bachelor’s degree with at least one year of relevant experience, and strong proficiency in MS Office and related tools.