Finance & Administration consultant M/W/X

Actiris; Etterbeek; Hybrid; EUR 55,000 - 83,000; Part time

Benefits offered by this job

Hybrid work arrangement

Job summary

TEXTILE ETP in Brussels is seeking a Finance & Administration Consultant for an initial 3-month, part-time assignment. You will manage invoicing, supplier invoices, audit preparation, member relations, and event cost tracking in a hybrid setup, with roughly 16 hours per week.

The ideal candidate has strong financial administration experience, is highly organized, and can quickly adapt to digital tools and processes; fluency in English plus French or Dutch is required.

Qualifications

• Experienced in financial administration.
• Highly organized, reliable and detail-oriented.
• Quick to understand digital tools, financial systems, and administrative processes.
• Fluent in English (spoken and written, C1), with a good command of French or Dutch.
• Available for approx. 16 hours per week, starting 1 February 2027.
• Hybrid working, with one day per week on average in our Brussels office.
• Depending on performance, an extension or longer-term collaboration is possible.

Responsibilities

• Invoicing and payment follow-up /Monitoring, preparing and following up on invoice and recurring payments, ensuring timely processing and the correct upload of supporting documents to the financial platform.
• Processing supplier invoices and team expense claims, checking invoice accuracy and project-budget allocation, and following up on corrections where necessary.
• Support in preparing our annual financial audit /Collecting and organising accounting documentation, liaising with the external accountant, and supporting financial reporting and audit preparation.
• Administrative support in managing member relations, including follow-up of membership fees.
• Providing financial and administrative support for events, including monitoring participant payments and tracking event-related costs.

Skills

Financial administration

Organised

Digital tools

English fluency

French or Dutch

Job description

The European Textile Technology Platform (Textile ETP) is the manager of a highly engaged European community of researchers, technology developers, industry innovators and multiplier organisations from the textile and clothing sector.We act as a think tank, strategic connector, training and EU funding access provider for our members across Europe. We are managing open innovation and learning communities in areas such as circular economy, biobased, digital and smart textiles.

Our small and dynamic team of 7 is looking for a Finance & Administration Consultant to join us in Brussels for an initial 3-months part-time assignment.

In this role, tasks will include:

• Invoicing and payment follow-up /Monitoring, preparing and following up on invoice and recurring payments, ensuring timely processing and the correct upload of supporting documents to the financial platform.
• Processing supplier invoices and team expense claims, checking invoice accuracy and project-budget allocation, and following up on corrections where necessary.
• Support in preparing our annual financial audit /Collecting and organising accounting documentation, liaising with the external accountant, and supporting financial reporting and audit preparation.
• Administrative support in managing member relations, including follow-up of membership fees.
• Providing financial and administrative support for events, including monitoring participant payments and tracking event-related costs.

Profil

The ideal freelance candidate is:

• Experienced in financial administration
• Highly organized, reliable and detail-oriented
• Quick to understand digital tools, financial systems, and administrative processes.
• Fluent in English (spoken and written, C1), with a good command of French or Dutch
• Available for approx. 16 hours per week, starting 1 February 2027
• Hybrid working, with one day per week on average in our Brussels office
• Depending on performance, an extension or longer-term collaboration is possible

"TEXTILE ETP"

Drubina Kamilla