Facilities & Workplace Coordinator — BeFlex & Hybrid

NTT DATA Europe & Latam; Brussel Hoofdstad; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Flexible Mobility Budget

Medical insurance for you and your fam

Life insurance

Teleworking equipment + internet

Job summary

NTT DATA Belgium is seeking a structured, proactive Office Operations Coordinator to support facilities operations across the Benelux region. You will handle day-to-day coordination, supplier management, occupancy data, and budget follow-up to ensure smooth workplace experiences.

You will work closely with the Country Head, coordinating with internal teams and external partners to maintain service quality, track costs, and implement improvements across offices in Belgium, the Netherlands, and

Qualifications

• 3–8 years of experience in facilities management or office management.
• Experience coordinating external suppliers, service providers, and multiple internal stakeholders.
• Strong organisational skills and a structured approach to planning, follow-up, and documentation.
• Hands-on, proactive, service-oriented mindset with ownership and accountability.
• Good analytical skills working with occupancy data, costs, and reporting.
• Fluency in English and French; Dutch is a plus.

Responsibilities

• Coordinate day-to-day facilities and workplace activities across the Benelux offices.
• Follow up on maintenance, cleaning, office services, and building-related issues.
• Liaise with service providers and landlords to ensure timely resolution of issues.
• Monitor service continuity, escalate incidents, and identify improvement opportunities.
• Maintain regular contact with facilities providers, landlords, and vendors.
• Monitor service delivery and track outstanding actions and dates.
• Coordinate supplier commitments and document resolutions within timelines.
• Collaborate with the Country Head on supplier changes and risk management.
• Contribute to consistent service quality across the region.

Skills

Facilities management

Office coordination

Stakeholder management

Documentation

Analytical skills

English & French fluency

Dutch language a plus

Job description

NTT DATA Belgium is seeking a structured, proactive Office Operations Coordinator to support facilities operations across the Benelux region. You will handle day-to-day coordination, supplier management, occupancy data, and budget follow-up to ensure smooth workplace experiences.

You will work closely with the Country Head, coordinating with internal teams and external partners to maintain service quality, track costs, and implement improvements across offices in Belgium, the Netherlands, and