Facilities & Office Operations Coordinator (BeFlex)

NTT DATA; Brussel Hoofdstad; On-site; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Flexible Mobility Budget

Medical insurance for you and your 가족

Life insurance

Representation allowance

Teleworking equipment + internetallow

Meal + Eco vouchers and more...!

Job summary

NTT DATA Belgium is seeking an Office Operations Coordinator to support Benelux facilities and workplace operations. You will coordinate day-to-day activities, manage suppliers, monitor occupancy data, and drive service quality across offices.

You will work closely with the Country Head and internal teams to ensure accurate budgeting, reporting, and continuous improvement. As a proactive, structured professional with strong communication skills in English and French, you will own follow-up,

Qualifications

• 3–8 years of experience in a senior administrative, executive support, or office management role.
• Experience in facilities management, workplace operations, office management, operational coordination, or a related field.
• Strong organisational skills and a structured approach to planning, follow‑up, and documentation.
• Experience coordinating external suppliers, service providers, and multiple internal stakeholders.
• A hands‑on, proactive, and service‑oriented mindset, with a strong sense of ownership and accountability.
• Good analytical skills and the ability to work with operational data, occupancy information, costs, and reporting.
• Fluency in English & French, Dutch is a plus.
• Solid Microsoft 365 skills (Outlook, Teams, Excel, PowerPoint, SharePoint).

Responsibilities

• Coordinate day-to-day facilities and workplace activities across the Benelux offices. Follow up on maintenance, cleaning, office services, and building-related issues.
• Maintain regular operational contact with facilities service providers, landlords, and local workplace vendors.
• Maintain and regularly update occupancy data for the assigned offices and support space utilisation monitoring.
• Act as a local point of coordination for workplace‑related questions and operational needs; gather and communicate employee feedback.
• Monitor costs, budget follow-up, and supplier spend; prepare regular operational updates and cost summaries.
• Coordinate actions across stakeholders to ensure clear responsibilities, timely follow‑up, and effective resolution of issues.

Skills

Facilities management

Office operations

Organizational skills

Stakeholder coordination

Ownership & accountability

Analytical skills

English & French fluency

MS 365 skills

Tools

Outlook

Teams

Excel

PowerPoint

SharePoint

Job description

NTT DATA Belgium is seeking an Office Operations Coordinator to support Benelux facilities and workplace operations. You will coordinate day-to-day activities, manage suppliers, monitor occupancy data, and drive service quality across offices.

You will work closely with the Country Head and internal teams to ensure accurate budgeting, reporting, and continuous improvement. As a proactive, structured professional with strong communication skills in English and French, you will own follow-up,