Office Operations Coordinator

NTT DATA; Brussel Hoofdstad; Presencial; EUR 40.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible Mobility Budget

Medical insurance for you and your 가족

Life insurance

Representation allowance

Teleworking equipment + internetallow

Meal + Eco vouchers and more...!

Descripción de la vacante

NTT DATA Belgium is seeking an Office Operations Coordinator to support Benelux facilities and workplace operations. You will coordinate day-to-day activities, manage suppliers, monitor occupancy data, and drive service quality across offices.

You will work closely with the Country Head and internal teams to ensure accurate budgeting, reporting, and continuous improvement. As a proactive, structured professional with strong communication skills in English and French, you will own follow-up,

Formación

• 3–8 years of experience in a senior administrative, executive support, or office management role.
• Experience in facilities management, workplace operations, office management, operational coordination, or a related field.
• Strong organisational skills and a structured approach to planning, follow‑up, and documentation.
• Experience coordinating external suppliers, service providers, and multiple internal stakeholders.
• A hands‑on, proactive, and service‑oriented mindset, with a strong sense of ownership and accountability.
• Good analytical skills and the ability to work with operational data, occupancy information, costs, and reporting.
• Fluency in English & French, Dutch is a plus.
• Solid Microsoft 365 skills (Outlook, Teams, Excel, PowerPoint, SharePoint).

Responsabilidades

• Coordinate day-to-day facilities and workplace activities across the Benelux offices. Follow up on maintenance, cleaning, office services, and building-related issues.
• Maintain regular operational contact with facilities service providers, landlords, and local workplace vendors.
• Maintain and regularly update occupancy data for the assigned offices and support space utilisation monitoring.
• Act as a local point of coordination for workplace‑related questions and operational needs; gather and communicate employee feedback.
• Monitor costs, budget follow-up, and supplier spend; prepare regular operational updates and cost summaries.
• Coordinate actions across stakeholders to ensure clear responsibilities, timely follow‑up, and effective resolution of issues.

Conocimientos

Facilities management

Office operations

Organizational skills

Stakeholder coordination

Ownership & accountability

Analytical skills

English & French fluency

MS 365 skills

Herramientas

Outlook

Teams

Excel

PowerPoint

SharePoint

Descripción del empleo

Make this the place where you grow. As a global leader in business and technology innovation, we work with top organizations worldwide to deliver solutions that create meaningful impact. With 190,000+ professionals across 70+ countries, we blend deep expertise with a culture that values learning, curiosity, and collaboration. We lead transformation and deliver secure, innovative, industry-specific solutions that move businesses forward. Our people drive everything we achieve; they think bold to deliver the outcome while ensuring every voice is heard.

About the Role

NTT DATA is looking for a structured, proactive, and service-oriented Office Operations Coordinator to support workplace and facilities operations across the Benelux region. The position combines hands‑on operational coordination, supplier management, workplace experience, occupancy monitoring, and budget follow‑up. It requires someone who takes ownership of follow‑up, keeps information accurate and traceable, coordinates effectively with internal and external stakeholders, and knows when to escal… You will initially work closely with the Country Head, receiving guidance on decision‑making, stakeholder management, budget interpretation, and the preparation of real estate business cases.

1. 1. Facilities & Workplace Operations Coordinate day-to-day facilities and workplace activities across the assigned Benelux offices. Follow up on maintenance, cleaning, office services, building-related issues, and other workplace requirements. Liaise with service providers and building management to ensure timely resolution of operational issues. Monitor service continuity, identify recurring problems, and elevate incidents or service gaps when necessary.
2. 2. Supplier & Service Coordination Maintain regular operational contact with facilities service providers, landlords, building managers, and local workplace vendors. Monitor service delivery, outstanding actions, incidents, and opportunities for improvement. Follow up on supplier commitments and ensure that issues are documented and resolved within agreed timelines. Coordinate supplier-related matters and elevate proposed changes, recurring issues, or service concerns to the Country Head. Contribute to maintaining effective supplier relationships and consistent service quality across the region.
3. 3. Occupancy Data & Space Coordination Maintain and regularly update occupancy data for the assigned offices. Support seating arrangements, space utilisation monitoring, and coordination of workplace changes. Consolidate information on office occupancy, space requirements, and usage trends. Identify potential space optimisation opportunities and provide relevant operational data to support decision‑making. Ensure that occupancy information is accurate, up to date, and available for operational reporting and real estate planning.
4. 4. Workplace Experience & Employee Satisfaction Act as a local point of coordination for workplace‑related questions and operational needs. Gather and communicate employee feedback concerning office facilities, services, and the working environment. Identify practical improvements to enhance employee satisfaction and the day‑to‑day workplace experience. Support the communication and implementation of workplace guidelines, office procedures, and service information. Coordinate with relevant internal teams to address workplace concerns and promote a professional, welcoming, and efficient office environment.
5. 5. Budget Monitoring & Operational Reporting Support the Country Head in monitoring facilities and workplace‑related costs across the assigned perimeter. Track supplier expenses, service‑related spending, and relevant budget inputs. Prepare regular operational updates, cost summaries, and budget follow‑up information. Identify and flag discrepancies, potential overspending, cost risks, or other deviations requiring attention. Coordinate with Finance, Procurement, and Economic Operations when necessary, ensuring that the relevant approval and validation processes are respected. Maintain clear documentation to support cost tracking, reporting, and operational decisions.
6. 6. Cross‑Functional Coordination & Continuous Improvement Act as an operational point of contact between local offices and relevant corporate functions, including Real Estate & Physical Security, Finance, Procurement, Legal, IT Workplace, and People / Health & Safety. Coordinate actions across stakeholders to ensure clear responsibilities, timely follow‑up, and effective resolution of issues. Maintain operational trackers, documentation, and handover information to support continuity and transparency.

This role describes your starting point at NTT DATA. We believe in long‑term relationships and in supporting your growth. As your skills and ambitions evolve, we will work with you to identify future opportunities, projects, and career paths across our organization.

Your profile:

• 3–8 years of experience in a senior administrative, executive support, or office management role.
• Experience in facilities management, workplace operations, office management, operational coordination, or a related field.
• Strong organisational skills and a structured approach to planning, follow‑up, and documentation.
• Experience coordinating external suppliers, service providers, and multiple internal stakeholders.
• A hands‑on, proactive, and service‑oriented mindset, with a strong sense of ownership and accountability.
• Good analytical skills and the ability to work with operational data, occupancy information, costs, and reporting.
• Strong follow‑up discipline, attention to detail, and the ability to maintain accurate and traceable records.
• Fluency in English &French, Dutch is a plus.
• Solid Microsoft 365 skills (Outlook, Teams, Excel, PowerPoint, SharePoint).

Why NTT DATA?

A collaborative and supportive culture

We foster an environment where curiosity, innovation, engagement, and teamwork are celebrated.

Career development & continuous learning

Access a structured training path, ongoing learning resources, annual performance reviews, and a dedicated mentorship program — all designed to help you grow professionally and take on new challenges.

Work–life balance supported by our BeFlex policy

As a company, we embrace a BeFlex approach that empowers our people with a level of flexibility in how they manage their workday.

Global Top Employer

We are proudly certified as a global top employer acknowledging our commitment to being a place where people can grow and thrive.

Health & wellbeing first

Your mental wellbeing matters. Employees have access to certified psychologists and online mental health workshops.

Diversity, Equity & Inclusion

We are committed to creating a workplace where everyone can thrive, regardless of gender, nationality, sexual orientation, disability, age, or background. Inclusion is part of who we are and how we work. #WeAreAllUnique #YouMakeUsUnique Upon receiving an interview, you may request accommodation for any accessibility needs.

Benefits at NTT DATA Belgium

• Flexible Mobility Budget
• Medical insurance for you and your family
• Life insurance
• Representation allowance
• Teleworking equipment + internet allowance
• Meal + Eco vouchers and more...!