Executive & Team Operations Coordinator

Jobat; Evere; Sur place; EUR 42 000 - 60 000; Plein temps

Résumé du poste

Toyota Motor Europe in Brussels is seeking a proactive Executive Assistant to support the Function Head and the Lexus OCX team. You will manage calendars, mailbox, travel bookings, and expenses.

Responsibilities include coordinating team travel, organizing quarterly All Team meetings, weekly and bi-weekly meetings, off-site events, and keeping mailing lists and org charts up to date. You will also oversee office operations, PR/PO & supplier creation in Oracle Finance, plus ad-hoc support to

Responsabilités

• Agenda, mailbox, travel management for the Function Head.
• Support team travel and expenses for the Lexus OCX group.
• Coordinate travel information across the function.
• Organise quarterly All Team meetings: venue, collect presentations, present content.
• Set up weekly/bi-weekly meetings and prepare mid-term agenda visibility.
• Coordinate off-site meetings: hotels, catering, venues, registration.
• Organise events including Christmas parties and team-building.
• Maintain mailing lists and organisation charts.
• Oversee daily office operations and meeting room management.
• (Oracle Finance system) PR/PO & supplier creation.
• Coordinate facilities, lockers, and clean-up activities.
• Provide ad-hoc support to team members.
• Foster One Team Spirit across divisions.

Description du poste

Toyota Motor Europe in Brussels is seeking a proactive Executive Assistant to support the Function Head and the Lexus OCX team. You will manage calendars, mailbox, travel bookings, and expenses.

Responsibilities include coordinating team travel, organizing quarterly All Team meetings, weekly and bi-weekly meetings, off-site events, and keeping mailing lists and org charts up to date. You will also oversee office operations, PR/PO & supplier creation in Oracle Finance, plus ad-hoc support to