Executive & Team Logistics Assistant (Hybrid)

AGO JOBS & HR; Brussel; Hybride; EUR 45 000 - 65 000; Plein temps

Avantages offerts par ce poste

Hybrid work environment

Résumé du poste

Toyota Motor Europe is seeking a Functional Assistant to support the Function Head with agenda management, mailbox oversight, travel booking, expenses, and team coordination. This role sits in a hybrid work setting based in Brussels, with strong collaboration across divisions to ensure smooth operations.

Responsibilities cover travel logistics, event planning, meeting organization, and office administration, including procurement via Oracle Finance.

Qualifications

• Experience coordinating agendas, mailboxes and travel.
• Ability to organize team meetings and events.
• Familiarity with office management and procurement tasks.
• Strong communication and cross-functional collaboration.

Responsabilités

• Manage the Function Head's agenda, mailbox, travel booking, and expenses.
• Support team Heads with travel and expenses upon request.
• Coordinate travel-related information across the function.
• Organize All Team meetings and present team content.
• Set up weekly/direct reports meetings and prepare midterm agendas.
• Coordinate off-site meetings, hotels, catering, and registrations.
• Keep mailing lists and org charts up to date.
• Coordinate daily office operations and meeting rooms.
• Create PR/POs and supplier creation in Oracle Finance when needed.
• Coordinate facility matters and organize clean-up activities.
• Ad-hoc support to team members.
• Support leadership to foster One Team Spirit.

Connaissances

Coordination

Scheduling

Travel planning

Communication

Outils

Oracle Finance system

PowerPoint

Description du poste

Toyota Motor Europe is seeking a Functional Assistant to support the Function Head with agenda management, mailbox oversight, travel booking, expenses, and team coordination. This role sits in a hybrid work setting based in Brussels, with strong collaboration across divisions to ensure smooth operations.

Responsibilities cover travel logistics, event planning, meeting organization, and office administration, including procurement via Oracle Finance.