Functional Assistant

Start People; Evere; Hybride; EUR 32 000 - 42 000; Plein temps

Avantages offerts par ce poste

Hybrid work model

Thuiswerkoptie

Gelijke kansen werkgever

Résumé du poste

Toyota Motor Europe zoekt een Functioneel Assistent in Brussel voor handling van agenda, mailbox en reisadministratie van de Function Head. Je ondersteunt teamhoofden met reizen en onkosten en coördineert vergaderingen en evenementen.

De kandidaat beschikt over sterke organisatie-, communicatie- en presentatieskills, werkt veelzijdig in een multiculturele omgeving en kan discreet omgaan met vertrouwelijke informatie. Hybrid werken wordt geboden.

Qualifications

• Betrouwbaar, nauwkeurig en proactief; oog voor detail.
• Volhardend, stressbestendig en hardwerkend.
• Teamspeler maar ook zelfstandig werker.
• Multiculturele communicatie in diverse omgevingen.
• Resultaatgericht en in staat om objectieven om te zetten in acties.
• Communicatie- en presentatieskills in professionele vorm.
• Planning en organisatie van prioriteiten en taken.
• Discreet omgaan met vertrouwelijke informatie.
• Goede Microsoft Office-vaardigheden (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).
• Vloeiend Engels; andere talen zijn een pluspunt.

Responsabilités

• Agenda, mailbox, reisplanning en kosten van de Function Head beheren.
• Team Heads ondersteunen bij reizen en onkosten op verzoek.
• Reisgerelateerde informatie delen binnen de functie.
• Organiseren van All Team-vergaderingen; vergaderzalen boeken en presentaties verzamelen.
• Opzetten van wekelijkse directieverslagen en teammeetings.
• Coördineren van off-site meetings: hotels, catering, locaties en registraties.
• Evenementen: kerstfeesten en teambuildingactiviteiten organiseren.
• Mailinglijsten & org charts up-to-date houden.
• Dagelijks kantoorwerk coördineren, vergaderruimtes en groepskalenders beheren.
• Ad-hoc ondersteuning aan teamleden bij verzoeken.

Connaissances

Multicultural communicatie

Microsoft Office vaardigheden

Vloeiend Engels

Teamspeler

Plannen & organisatie

Discreet

Communicatie en presentaties

Outils

Outlook

Word

Excel

PowerPoint

SharePoint

Teams

Description du poste

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Aan

Toyota is one of the world’s largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 350.000 people. Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota’s European R&D, manufacturing, and engineering operations.

The company is excited to be transforming into a mobility company focusing on bringing even more happiness to our customers through various mobility solutions.

Functional Assistant

Lexus, One Omnichannel Experience (Lexus, OCX) is the Function that is the promoting the LEXUS brand 360 degree and delivers one seamless omnichannel experience across physical and digital touchpoints. The Function brings under one roof Divisions such as Lexus Brand, Digital Experience & E-Commerce, Data Platforms & Customer Engagement Management (CEM), Customer Relations, Strategy & Performance, and One Academy. Its mission is to define and connect every customer touchpoint across the ONE TOYOTA Ecosystem in an omnichannel way to drive conversion, loyalty and monetisation. AI based automation and self-services are unlocking cost efficiencies, while a system of actionable insights is leading to continuous performance improvements. A unified, centrally governed and legally compliant data foundation is the key enabler for building long term trusted relationships with our customers.

Due to its multiple impact across the business, the function should collaborate seamlessly with other TME functions and NMSCs as the primary implementer.

• Agenda, Mailbox, Expense & Travel Management: Manage the Function Head’s agenda, mailbox, travel booking, and expenses.
• Team Travel & Expenses: Support team Heads with travel and expenses upon request.
• Travel Coordination: Share travel-related information across the function.
• All Team meeting organization: Organize Quarterly All Team meeting – book venue, collect and consolidate presentations from each team, present team related content.
• Weekly Direct reports meeting / Bi-Weekly Lexus Team Meeting: set-up meeting (including meeting room), consolidate PowerPoint presentation for the meetings, create midterm agenda visibility.
• Off-site Meetings: Coordinate logistics, including hotels, catering, venues, and registration.
• Events: Organise Christmas parties and team-building activities.
• Mailing Lists & Org Charts: Keep mailing groups and organisation charts up to date.
• Office Management: Coordinate daily office operations, meeting rooms, and group calendars.
• (Oracle Finance system) PR/PO & Supplier Creation: Create PR/Pos when needed (such as special office supply ordering, Teambuilding down payment)
• Facilities: Coordinate facility matters, locker lists, and Kara-Kara clean-up activities.
• Ad-hoc Support: Support team members with ad-hoc requests.
• One Team Sprit: Support the leadership team in building a One Team Sprit considering the diversity of the divisions.

Profiel

Your profile:

• Reliable, Accurate & Proactive: Attention to detail, highly precise, strong organisational skills.
• Persistent, Stress-resistant & Hard-working: Focused and resilient in a demanding environment.
• Team Player and Independent Worker: Collaborates well and manages tasks independently.
• Multicultural Communication: Communicates effectively in diverse environments.
• Results-driven: Turns objectives into clear, tangible actions.
• Communication and Presentation Skills: Communicates clearly and professionally.
• Planning and Organisation: Manages priorities and multiple tasks efficiently.
• Discreet: Handles confidential information professionally and with high integrity.
• Microsoft Office Skills: Good knowledge of Outlook, Word, Excel, PowerPoint, SharePoint, Teams.
• Fluent in English: Other languages are an asset.

Aanbod

Toyota offers a comprehensive remuneration package, including interesting extra-legal benefits. Toyota provides flexibility to take care of both your career and your personal life by providing hybrid work environment with structural possibility to both work from home & collaborate in the office.

At Toyota Motor Europe, they are committed to providing equal employment opportunity to all. All recruitment decisions are based on the individual and their qualifications along with the job requirements. The selection process is without regard to nationality, sexual orientation, gender identity or expression, date of birth, religion, ethnicity, disability or other personal characteristics. Toyota do not tolerate harassment or discrimination as our individual experiences and overall diversity is a key strength. Together, let's have the power to make a positive change and go beyond the ordinary. If you need any specific consideration for the interview process due to disability or any other reason, please let the recruiter know.

Contract:

Long term interim contract (weekly renewed)

Full time

Hybrid : Toyota Motor Europe HQ in Evereand possibility for home office