Executive Assistant to Innovation Director

Unique Brussels; Sint-Joost-ten-Node; On-site; EUR 45,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

Unique Brussels is seeking an experienced administrator to support the Executive Director Innovation. You will manage the agenda, coordinate meetings and travel, and handle emails with discretion and efficiency.

The role involves organizing logistics for international and internal events, providing administrative support, managing the Extranet/Website, and assisting HR onboarding and budget tasks in a dynamic, EU-centered not-for-profit environment.

Qualifications

• Minimum 5 years of work experience, preferably as an assistant at senior management level.
• Excellent written and oral communication skills in English.
• Proficiency in IT, web management and social media skills.
• Full proficiency in Microsoft Office tools (Excel, Word, PowerPoint).
• Strong time management, organisation and prioritisation abilities.

Responsibilities

• Independently manage the Executive Director's agenda and coordinate meetings and travel.
• Sort emails and route complex issues to appropriate colleagues.
• Organize logistics for international/internal meetings, presentations, seminars and visits.
• Provide general administrative support, including presentations and document translations.
• Manage Extranet/Website and assist with HR onboarding and budgets.
• Ensure administrative links with other departments.

Skills

Executive support

Time management

Communication skills

IT proficiency

Office suite mastery

Language skills (English)

Education

Relevant experience preferred

Tools

Microsoft Office

Web management

Extranet/Website management

Social media skills

Job description

Unique Brussels is seeking an experienced administrator to support the Executive Director Innovation. You will manage the agenda, coordinate meetings and travel, and handle emails with discretion and efficiency.

The role involves organizing logistics for international and internal events, providing administrative support, managing the Extranet/Website, and assisting HR onboarding and budget tasks in a dynamic, EU-centered not-for-profit environment.