Executive Assistant to Director (Multilingual)

Jobat; West-Vlaanderen; On-site; EUR 32,000 - 42,000; Full time

Job summary

Jobat is seeking a Management Assistant for a large, collaborative, project-driven organization. The role supports a Director with agenda management, meeting coordination, and stakeholder liaison.

You will prepare agendas, coordinate board and executive meetings, handle confidential records, and produce documents in French, Dutch, and English. This is a full-time, on-site position offering a stable environment that values initiative and professionalism.

Responsibilities

• Manage and coordinate a Director's agenda
• Organise meetings, appointments, and business-related activities
• Handle incoming calls, emails, and correspondence
• Act as a liaison between senior management and internal/external stakeholders
• Coordinate board meetings, executive committees, and operational meetings
• Prepare agendas and follow up on action points
• Maintain confidential records and filing systems
• Prepare documents in French, Dutch, and English
• Process purchase orders, expense reports, and reimbursements
• Create presentations and reporting materials
• Coordinate office supplies and administrative resources

Job description

Jobat is seeking a Management Assistant for a large, collaborative, project-driven organization. The role supports a Director with agenda management, meeting coordination, and stakeholder liaison.

You will prepare agendas, coordinate board and executive meetings, handle confidential records, and produce documents in French, Dutch, and English. This is a full-time, on-site position offering a stable environment that values initiative and professionalism.