Executive PA & HQ Operations Lead

Easyfairs; Saint-Lambert; Hybrid; EUR 55,000 - 90,000; Full time

Benefits offered by this job

One day remote working per week

Workplace in Brussels

Job summary

Easyfairs Group HQ in Brussels seeks an experienced executive assistant to support the Group CEOs. The role includes calendar management, meeting coordination with internal and external stakeholders, and travel arrangements to ensure smooth leadership operations.

You will also oversee day-to-day office and facilities management at the Brussels headquarters and support HQ events and travel logistics, contributing to an efficient, welcoming workplace.

Qualifications

• 5+ years of experience in a similar role.
• Bachelor's degree with strong MS Office skills – AI oriented.
• A good timekeeper with excellent organization, planning and administration skills.
• You are punctual, loyal and have a discreet attitude.
• You are service-oriented and an optimistic person.
• Fluent English; French and/or Dutch is a plus.
• Living near Brussels as the job requires to be often in the office.

Responsibilities

• Provide executive assistance to the Group CEOs and manage calendars.
• Coordinate meetings with internal and external stakeholders.
• Arrange business travel and accommodation.
• Oversee day-to-day office and facilities management at the Brussels HQ.
• Coordinate office-related suppliers, budgets and invoices.
• Support internal events and HQ travel logistics.

Skills

MS Office

English fluency

French language

Dutch language

Time management

Organisational skills

Education

Bachelor's degree

Tools

AI oriented

Job description

Easyfairs Group HQ in Brussels seeks an experienced executive assistant to support the Group CEOs. The role includes calendar management, meeting coordination with internal and external stakeholders, and travel arrangements to ensure smooth leadership operations.

You will also oversee day-to-day office and facilities management at the Brussels headquarters and support HQ events and travel logistics, contributing to an efficient, welcoming workplace.