Executive Operations & Administration Coordinator

EY; Luxemburg; On-site; EUR 40,000 - 55,000; Full time

Job summary

EY in Belgium/Luxembourg seeks an Executive Operations & Administration Coordinator to act as the operational backbone of the BMC function. You will provide executive support, manage budgets and procurement, and coordinate sponsorships and governance across the team.

The role requires an organized, proactive professional who can interact with senior leaders and external partners, driving efficiency and delivery excellence.

Qualifications

• 1–3 years of relevant professional experience.
• Interest in supporting a manager or team, with professional communication and follow-up.
• Comfortable working with numbers and budget tracking.
• Able to organize tasks, coordinate details and liaise with different people.
• Curious about working in a professional services environment and learning how a large organization operates.

Responsibilities

• Executive support to the BMC Director: priority management, meeting coordination, briefings and follow-up.
• Coordinate administrative requests, approvals and evolving needs.
• Budget management and financial administration: track spend, invoices, accruals and forecasts.
• Prepare reporting and analyses, coordinate with Finance and budgeting activities.
• Procurement and vendor management: purchases, orders, renewals and payments.
• Conferences, memberships and sponsorship administration: registrations, benefits and logistics.
• Governance and operational excellence: maintain processes, calendars, trackers and reporting.

Skills

Executive support

Budget tracking

Procurement

Vendor management

Governance

Excel

Microsoft 365

Stakeholder communication

Data analytics

Project coordination

Tools

Microsoft Excel

Microsoft 365

Job description

EY in Belgium/Luxembourg seeks an Executive Operations & Administration Coordinator to act as the operational backbone of the BMC function. You will provide executive support, manage budgets and procurement, and coordinate sponsorships and governance across the team.

The role requires an organized, proactive professional who can interact with senior leaders and external partners, driving efficiency and delivery excellence.