Executive Assistant to the Innovation Director

UNIQUE; Sint-Joost-ten-Node; On-site; EUR 40,000 - 65,000; Full time

Job summary

UNIQUE is seeking an Executive Assistant to support the Executive Director of Innovation in Belgium. The role focuses on agenda management, email communications, and coordinating high-level interactions with internal and external contacts.

You will manage meetings, travel arrangements, prepare presentations, translate documents, and assist with budgeting, HR onboarding, and inter-department coordination.

Qualifications

• Experience supporting senior executives in a fast-paced environment.
• Calendar management and meeting coordination across time zones.
• Professional email handling and concise communication.
• Ability to translate letters and documents when needed.
• Basic budgeting and accounting tasks for budgets.
• Onboarding and HR-support exposure is a plus.
• Liaison across internal departments with strong organization.

Responsibilities

• Independently manage the Executive Director's agenda and coordinate meetings/travel.
• Sort emails and route complex issues to appropriate contacts.
• Organize logistics for international/internal meetings, events, and visits.
• Prepare presentations and translate letters and documents as required.
• Manage the Extranet/Website for the department.
• Perform basic budgeting/accounting tasks for specific budgets.
• Provide HR onboarding support for new team members.
• Coordinate administrative links with other departments.

Skills

Agenda management

Email correspondence

High-level liaison

Administrative support

Translation (documents)

HR onboarding

Budgeting basics

Tools

MS Office

Extranet/ Website

Presentation software

Job description

UNIQUE is seeking an Executive Assistant to support the Executive Director of Innovation in Belgium. The role focuses on agenda management, email communications, and coordinating high-level interactions with internal and external contacts.

You will manage meetings, travel arrangements, prepare presentations, translate documents, and assist with budgeting, HR onboarding, and inter-department coordination.