CEFIC- Executive Assistant ENG

Jobat; Sint-Joost-ten-Node; On-site; EUR 42,000 - 54,000; Full time

Job summary

Jobat, a not-for-profit organisation representing companies across Europe, seeks an Executive Assistant to support the Executive Director Innovation. You will expertly manage the director's agenda, coordinate meetings and travel, and handle email communications to ensure smooth daily operations.

You will also assist with HR onboarding, basic budgeting, website maintenance, and cross‑department coordination, interfacing with senior internal and external contacts.

Qualifications

• Independently manage agenda and co-ordinate meetings, travel, etc.
• Sort emails and answer questions within instructed framework.
• Organize and manage logistics for meetings, seminars and events.
• Provide general administrative support within guidelines.
• Manage the Extranet/Website.
• Perform basic accounting tasks for specific budgets.
• Support HR issues including onboarding new team members.
• Ensure administrative interlink with other departments.

Responsibilities

• Independently manage the executive director's agenda and coordinate meetings and travel.
• Handle email correspondence and route complex issues to appropriate persons.
• Organize logistics for internal and external meetings, presentations, events.
• Provide general administrative support, including document translations.
• Maintain the Extranet/Website and assist with HR onboarding.

Skills

Agenda management

Email correspondence

Meeting coordination

Administrative support

Translation

Job description

The company is a not-for-profit making organisation which represents large, medium and small companies across Europe.

Jobomschrijving

Mission of the role:

In this role, you will provide efficient support the Executive Director Innovation in the execution and achievement of his tasks primarily in area of agenda management and email communications.

The successful candidate will frequently interact with high level internal and external contacts and assistant the Executive Director in the daily management of the Innovation team.

Are you inspired by these responsibilities?

For the Executive Director, you will:

• Independently manage his agenda and efficiently co-ordinate the arrangement of meetings, travel, etc.
• Sort emails, answers questions within the framework of certain instructions; transfer more complex issues to the appropriate persons in the absence of the Executive Director
• Organize and manage all logistical elements related to international/internal/external meetings, presentations, seminars, events, visits….
• Provide general administrative support within broad guidelines (e.g. making presentations, translating letters and documents).
• Manage the Extranet/Website.
• Perform basic accounting tasks of specific budgets
• Provide support with HR-related issues including onboarding new team members.
• Ensure the administrative interlink with the other departments.