Personal Assistant

UNIQUE; Sint-Joost-ten-Node; On-site; EUR 60,000 - 90,000; Full time

Job summary

UNIQUE in Brussels is seeking an experienced Executive Assistant to support the Executive Director. You will manage a complex schedule of meetings, conferences, personal appointments and travel, and draft business correspondence.

You will prepare meeting papers, arrange internal and external events, take minutes where necessary, and research background information to support papers and presentations. The role also involves coordinating between the Executive Director and the team, handling travel

Responsibilities

• Managing a complex schedule of business meetings, conferences, personal appointments and travel.
• Handling day-to-day correspondence and drafting business letters.
• Preparing the form and content of all internal and external meetings and events for the Executive Director and taking minutes where necessary.
• For internal and external meetings and events, you will research and collate documents and background information, prepare papers and presentations.
• Organise statutory and high-level meetings.
• Organise travel and bookings; manage all aspects of travel, logistics and expense claims.
• If required, you will provide support at events.
• Coordinating between the Executive Director and the team.

Job description

As part of your role you will :

• Managing a complex schedule of business meetings, conferences, personal appointments and travel.
• Handling day-to-day correspondence and drafting business letters.
• Preparing the form and content of all internal and external meetings and events for the Executive Director and taking minutes where necessary.
• For internal and external meetings and events, you will research and collate documents and background information, prepare papers and presentations.
• Organise statutory and high-level meetings.
• Organise travel and bookings; manage all aspects of travel, logistics and expense claims.
• If required, you will provide support at events.
• Coordinating between the Executive Director and the team.