Executive Assistant & Office Operations Leader

Arvesta; Vlaams-Brabant; On-site; EUR 45,000 - 60,000; Full time

Benefits offered by this job

Insurance package

Meal vouchers

Arvesta Academy

Job summary

Arvesta is seeking a Management Assistant & Office Manager to support the CEO and Executive Team while running the head office operations. You will coordinate calendars, meetings, travel, and events, and act as the central contact for stakeholders to ensure a professional, efficient environment.

You will also oversee office facilities, supplies, and internal events, driving improvements and delivering a seamless workplace experience for colleagues and visitors alike.

Qualifications

• Bachelor's degree or equivalent experience.
• Experience as Management Assistant, Executive Assistant or Office Manager.
• Fluent in Dutch, French and English, with professional communication.

Responsibilities

• Manage complex calendars and coordinate meetings and events.
• Prepare meetings, take minutes, and follow up on actions.
• Arrange business travel and hotel reservations.
• Serve as the first point of contact for internal and external stakeholders.
• Oversee head office operations and facilities.
• Procure office supplies and monitor inventory.
• Identify improvements to enhance the workplace and processes.

Skills

Organizational skills

Executive support

Calendar management

Meetings coordination

Communication

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365

Job description

Arvesta is seeking a Management Assistant & Office Manager to support the CEO and Executive Team while running the head office operations. You will coordinate calendars, meetings, travel, and events, and act as the central contact for stakeholders to ensure a professional, efficient environment.

You will also oversee office facilities, supplies, and internal events, driving improvements and delivering a seamless workplace experience for colleagues and visitors alike.