Executive Assistant & Office Manager — Growth & Ops

Arvesta; Vlaams-Brabant; On-site; EUR 38,000 - 55,000; Full time

Benefits offered by this job

Insurance package

Meal vouchers

Arvesta Academy

Job summary

Arvesta is seeking a skilled Management Assistant & Office Manager to support the CEO and Executive Team while overseeing the head office operations. You will manage calendars, coordinate meetings, prepare materials, and handle travel logistics, acting as the central point of contact for stakeholders.

The role requires a bachelor’s degree or equivalent, fluency in Dutch, French and English, strong organizational skills, and a proactive, discreet approach to confidential information.

Qualifications

• Bachelor's degree or equivalent experience.
• Experience as Management Assistant, Executive Assistant, Office Manager, or similar.
• Fluent in Dutch, French, and English.
• Highly organized with the ability to manage multiple priorities.
• Independent, proactive, accurate, service‑oriented.
• Professional communication with internal and external stakeholders.
• Discreet handling of confidential information; digitally savvy with Microsoft 365.
• Initiative and continuous improvement mindset.

Responsibilities

• Provide executive support to CEO and Executive Management Team.
• Manage complex calendars, meetings, and travel arrangements.
• Prepare meetings, presentations, minutes, and action follow-ups.
• Coordinate internal and external meetings and events.
• Oversee head office operations and facilities management.
• Serve as main point of contact for stakeholders; uphold confidentiality.

Skills

Dutch

French

English

Highly organized

Proactive

Microsoft 365

Stakeholder communication

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Job description

Arvesta is seeking a skilled Management Assistant & Office Manager to support the CEO and Executive Team while overseeing the head office operations. You will manage calendars, coordinate meetings, prepare materials, and handle travel logistics, acting as the central point of contact for stakeholders.

The role requires a bachelor’s degree or equivalent, fluency in Dutch, French and English, strong organizational skills, and a proactive, discreet approach to confidential information.