Executive Assistant & Office Operations Lead

Arvesta; Vlaams-Brabant; On-site; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Insurance package

Meal vouchers

Arvesta Academy and career development

Well-being programs

Job summary

Arvesta is seeking a Management Assistant & Office Manager to support the CEO and Executive Management Team while running the head office efficiently.

You will manage calendars, meetings, travel, and communications, acting as a trusted partner to senior leaders. The role combines executive support with day-to-day office operations and continuous improvements to the workplace. A strong, service‑oriented, discreet, and digitally savvy professional is essential.

Qualifications

• Bachelor's degree or equivalent experience.
• Previous experience as Management Assistant, Executive Assistant, Office Manager, or similar role.
• Highly organized with ability to manage multiple priorities.
• Proactive, independent work style with high accuracy.

Responsibilities

• Manage complex calendars, coordinate meetings and events.
• Organize internal and external meetings, workshops, and leadership gatherings.
• Prepare meetings, create presentations, take minutes, follow up on actions.
• Coordinate business travel, hotel reservations, and other arrangements.
• Act as first point of contact for stakeholders; support admin projects.
• Oversee head office operations, facility relationships and office services.
• Identify improvements to enhance employee and visitor experience.

Skills

Organizational skills

Executive support

Stakeholder communication

Microsoft 365

Confidentiality

Proactive

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365

Job description

Arvesta is seeking a Management Assistant & Office Manager to support the CEO and Executive Management Team while running the head office efficiently.

You will manage calendars, meetings, travel, and communications, acting as a trusted partner to senior leaders. The role combines executive support with day-to-day office operations and continuous improvements to the workplace. A strong, service‑oriented, discreet, and digitally savvy professional is essential.