Executive Assistant & Office Operations Lead

Enthoven Techniek; Vlaams-Brabant; A distancia; EUR 38.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Insurance package

Meal vouchers

Descripción de la vacante

Arvesta is seeking a Management Assistant & Office Manager to support the CEO and Executive Management Team while running the head office efficiently. You will serve as the central contact for activities that create a professional, organized workplace.

In this versatile role, you’ll manage calendars, coordinate meetings, arrange travel, and oversee facilities, supplies, and internal events. You’ll work with senior leaders to ensure smooth operations and continuous process improvement.

Formación

• Bachelor’s degree or equivalent experience.
• Experience as Management Assistant, Executive Assistant, Office Manager, or similar role.
• Highly organized with ability to manage multiple priorities.
• Proactive, independent, and accurate.
• Service-oriented with professional stakeholder communication.
• Handle confidential information with discretion and integrity.
• Digitally savvy and comfortable with Microsoft 365.
• Initiative and ability to improve processes and workplace tools.

Responsabilidades

• Manage complex calendars, coordinate meetings, appointments, and events.
• Organize internal and external meetings, workshops, and executive leadership meetings.
• Prepare meetings, create presentations, take minutes, and follow up on actions.
• Coordinate business travel, hotel reservations, and other arrangements.
• Act as first point of contact for internal and external stakeholders.
• Monitor deadlines and support on admin and organizational projects.
• Gather and structure information to prepare leaders for decision-making.
• Oversee head office operations and facilities.
• Coordinate mail handling, office processes, and supplies.
• Support internal events and improvements to the workplace environment.

Conocimientos

Organizational skills

Calendar management

Meetings coordination

Proactive attitude

Stakeholder communication

Discretion and integrity

Microsoft 365 proficient

Process improvement mindset

Educación

Bachelor's degree or equivalent experience

Herramientas

Microsoft 365

Descripción del empleo

Arvesta is seeking a Management Assistant & Office Manager to support the CEO and Executive Management Team while running the head office efficiently. You will serve as the central contact for activities that create a professional, organized workplace.

In this versatile role, you’ll manage calendars, coordinate meetings, arrange travel, and oversee facilities, supplies, and internal events. You’ll work with senior leaders to ensure smooth operations and continuous process improvement.