Executive Assistant - European Advocacy (12-mo Contract)

AFME; Brussel Hoofdstad; Hybride; EUR 40 000 - 44 000; Plein temps

Avantages offerts par ce poste

27 days Annual Holiday Allowance

Additional 1 day Birthday Holiday

Additional 3 days Christmas Holiday

Hospitalization Insurance

Dental and Private Medical Insurance

Pension Scheme – AFME contributes 10%

Life Assurance of 4x base salary

Disability Protection

Worldwide Business and Leisure Travel

Meal and Eco Vouchers

4pm Friday Finish

Hybrid working 3x office days and flex

Résumé du poste

AFME in Brussels is seeking an Executive Assistant to support the Advocacy Team and manage the European Public Policy Committee operations. This 12-month fixed term contract demands fluency in English and one of French or Dutch, with strong MS Office and CRM skills.

You will coordinate diaries, meetings, travel arrangements, and expenses, while ensuring back-office smoothness and contributing to office relocation efforts.

Qualifications

• Fluent English and French or Dutch, written and spoken.
• Experience supporting senior staff and coordinating meetings and travel.
• Strong organisational and communication skills; able to work with minimal supervision.

Responsabilités

• Diary management for executives and scheduling meetings.
• Arrange logistics for meetings and travel, including travel expenses via Concur.
• Maintain CRM contacts and distribution lists for advocacy and events.
• Format, finalise and distribute documents to members and stakeholders.
• Support AFME events and office relocation activities.
• Ad hoc projects as required.

Connaissances

Interpersonal skills

Organisation

Problem solving

Attention to detail

Calm under pressure

Fluent English

French or Dutch

Self-sufficiency

Outils

SharePoint

MS Office

CRM

Description du poste

AFME in Brussels is seeking an Executive Assistant to support the Advocacy Team and manage the European Public Policy Committee operations. This 12-month fixed term contract demands fluency in English and one of French or Dutch, with strong MS Office and CRM skills.

You will coordinate diaries, meetings, travel arrangements, and expenses, while ensuring back-office smoothness and contributing to office relocation efforts.